Administrative Assistant – Early Learning Hub - Douglas ESD

Administrative Assistant – Early Learning Hub - Douglas ESD

230 days per year, 5 days per week, 8 hours per day beginning July 1, 2026.

Final date to receive applications: 06/04/2026 at 3:00 pm

STARTING SALARY: $21.52 - $27.72 per hour

This position provides administrative support for department programs, including clerical tasks, communication, and recordkeeping while positively representing the program.

• Assists the EL Hub Director in planning and promoting governing board meetings, committee meetings, and system-wide trainings including: preparing and distribution of program legal notices, public meeting notices, press releases, publicity, advertising, newsletters, agendas and minutes; assist in the coordination of public displays for the program.
• Establishes and coordinates a communication system between EL Hub partners, including use of electronic forms of communication. Maintains and updates the EL Hub website. Develops presentations and publications to communicate the goals and outcomes of the EL Hub for use by the EL Hub Director and EL Hub partners.
• Works with the EL Hub Director to develop marketing materials. Distributes flyers and other promotional materials. May design, research, write and edit newsletters for professionals and parents on all aspects of early learning.
• Communicate and ensure proper tracking of grants and contracts and assist in monitoring program grants, contracts, subcontracts; establish and maintain related recordkeeping and reports; assist with department contracting process, including the development of Requests for Proposals (RFP) process.
• Reviews reimbursement request submitted by direct service subcontractors for accuracy and required supporting documentation.
• Provide secretarial support as needed; coordinate incoming and outgoing information and correspondence; calendars and travel arrangements for supervisor; assist in coordinating and scheduling program activities and trainings. Prepare purchase orders for department expenses.
• Provides information and assistance to community partners on a variety of EL Hub matters, requiring detailed knowledge of the systems, programs, funding, metrics, assessment, procedures, policies and activities of the EL Hub across the three-county area.
• Serves as the sole point of contact for the EL Hub database. Develops forms within database and trains contracted partners on its functions.
• May represent the Early Learning Program Director at meetings; provide assistance role to boards and committees related to department.
• Ability to work a varied schedule, including, but not limited to, occasional weekends, and evening hours within your weekly schedule.
• Other duties as assigned.

• High School diploma or equivalent.
• Minimum of 2 years of experience in office work is preferred.
• Ability to work efficiently with attention to detail.

Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.

Douglas ESD policy provides veterans and disabled veterans with preference as required by law.