District Administrative Specialist

## District Administrative Specialist Apply locations:
Roseburg | ODOT | Headquarters time type:
Full time posted on:
Posted Todayjob requisition :
REQ-201302
** Initial Posting Date:
** 06/04/2026
** Final date to receive applications:
** 06/22/2026
** Agency:
** Department of Transportation
** Salary Range:**$3,798 - $5,193
** Position Type:
** Employee
*
* Position Title:

** District Administrative Specialist
*
* Job Description:

**** Administrative Specialist 1 – District Administrative Specialist*
* ** Oregon Department of Transportation*
* ** Delivery & Operations Division – Region 3*
* ** Maintenance Section*
* ** Roseburg
* **
* The role:

** Our Roseburg maintenance office is seeking a detail-oriented professional to oversee state highway and bridge administration across Coos, Curry, and Douglas counties, alongside select projects in Josephine and Jackson counties. Ideal candidates will possess public-sector financial and contract management experience, advanced Microsoft Office proficiency, and the ability to solely coordinate multiple priorities.
** Apply today!
** We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
** Before applying, visit our*
* ** applicant information website*
* ** to learn more about our process. If you are a current State of Oregon employee, you must apply through your*
* ** employee Workday profile****.
**** A day in the life:
*** Handle sensitive operations and confidential clerical duties for managers, including proofreading correspondence, reports and personnel actions.
* Enter, update and retrieve information using Oregon Department of Transportation (ODOT) computer systems.
* Coordinate district financial activities, including payroll assistance, accounts payable, purchase requests, invoice reconciliation and budget monitoring for nine maintenance crews.
* Assist with the development of maintenance budget split for multiple crews including but not limited to preparing crew budget for approval and entering data into the Highway Budget database system.
* Monitor expenditures across eight funding sources and multiple emergency events, providing status updates to management.
* Compile and submit reports related to highway maintenance activities, equipment usage, funding sources, fund transfers, cost summaries and property control.
* Schedule and attend district and region meetings, prepare materials, take minutes, track follow-up items and distribute information.
* Oversee the district filing system, maintaining personnel files and purging records as needed.
* Route telephone calls, answer public inquiries and coordinate district responses to public records requests and legal tort claims.
* Work 100% on-site in a standard office setting, with some travel required.
* ** To request a copy of the position description, which includes all duties and working conditions, please email*
* ** ODOTRecruitmentgon.gov****.
***
* What’s in it for you:

*** Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
* Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
* The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
* Public Service Loan Forgiveness opportunity!
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* Minimum qualifications:

** An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
** OR
* * Two…