Administrative Assistant

Description

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate meetings, conferences, and events, including arranging logistics and preparing materials.
• Maintain office supplies inventory by checking stock and ordering items as needed.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for easy retrieval of documents.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively and present information one-on-one and before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to computer rate, ratio, and percent and to draw and interpret bar graphs.
• Proficiency in computer applications to include some or all of the following:
  Powerpoint, Word, Excel.