Senior Billing Assistant

Senior Legal Billing Specialist - Hybrid NYC, NY 95k-115k

This role requires expert‑level billing experience, a deep command of Aderant Financial Systems, and a strong understanding of law firm billing requirements, including electronic billing (eBilling) protocols.

• Prepare, process, and finalize a high volume of complex client invoices using Aderant Financial Systems, ensuring accuracy, completeness, and compliance with client billing guidelines.
• Manage the full billing lifecycle from pre‑bill review through final invoice submission, including narrative edits, time entry adjustments, write‑offs, waivers, and reductions.
• Review and edit pre‑bills for accuracy, including:
  • Consistency of client/matter names and attorney names
  • Prepare and submit eBills through various electronic billing platforms (e.g., Legal Tracker, Collaborati, TyMetrix, or similar), ensuring compliance with client‑specific LEDES or other format requirements.
• Monitor and manage eBilling rejections and resubmissions promptly, resolving issues in coordination with billing partners and their assistants.
• Assist with monthly billing close processes, including reconciliation of time and billing records in Aderant.

• Serve as a primary billing contact for assigned billing partners, attorneys, and legal assistants.
• Build and maintain thorough knowledge of assigned client portfolios, rate structures, billing arrangements (flat fee, contingency, hybrid), and outside counsel guidelines (OCGs).
• Identify and flag billing issues, potential write‑offs, or out‑of‑guideline charges proactively before invoice submission.
• Coordinate with the Accounts Receivable and Credit teams to address outstanding balances and resolve billing‑related collection issues.

• Demonstrate expert‑level proficiency in Aderant Expert Billing, leveraging system functionality to maximize billing efficiency.
• Identify inefficiencies in current billing workflows and recommend process improvements to the Billing Manager.
• Assist in training and mentoring junior billing staff on Aderant system functions, billing best practices, and firm billing policies.
• Contribute to the review and updating of billing procedures, policies, and the firm’s internal billing manual as needed.

• Minimum 4 years of law firm billing experience, with at least 3 years of hands‑on experience using Aderant Financial Systems.
• Expert‑level knowledge of law firm billing processes, including eBilling submission platforms and LEDES file formats.
• Strong familiarity with outside counsel guidelines (OCGs) and client‑specific billing requirements.
• Proficiency in Microsoft Office Suite.

Full‑time, Monday through Friday

• NJ: 9:00 AM – 5:00 PM
• NY: 9:30 AM – 5:30 PM

Roseland, NJ or New York, NY (Hybrid)