Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.

Responsibilities:

- Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.

- Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.

- Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.

- Coordinate schedules, meetings, events, and logistics for property-related activities.

- Maintain accurate records and support the preparation of compliance and audit documentation.

- Respond to resident inquiries promptly and provide excellent customer service.

- Facilitate communication between property teams and corporate staff to ensure efficient workflows.

- Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.

- Assist with general administrative tasks, including answering inbound calls and data entry.

- Support special projects and initiatives as assigned by management. Requirements - Proven experience in administrative roles, preferably in property management or real estate.

- Strong organizational skills with the ability to multitask and prioritize effectively.

- Excellent communication skills, both written and verbal, to interact with residents and team members.

- High attention to detail and a commitment to accuracy in recordkeeping and reporting.

- Customer service-oriented mindset with a proactive approach to problem-solving.

- Proficiency in standard office software, including word processing, spreadsheets, and email.

- Ability to adapt to changing priorities and work independently in a fast-paced environment.

- Familiarity with lease agreements, compliance documentation, and property management processes is a plus. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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