Administrative Assistant

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical and cultural fields.

Summary:

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. This position offers full benefits and we are seeking someone with a high level of professionalism who will be managing the front desk / reception area for a financial services office.

Duties include:

• Answer phones and route calls; provide information to clients; refer questions and issues to appropriate staff for further information and problem resolution
• Schedule appointments for client meetings as well as follow-up calls and written confirmations
• Process mail and incoming correspondence in accordance with compliance and document routing procedures
• Make routine travel arrangements and complete expense reports
• Order and maintain office supplies and marketing materials
• Schedule and set-up internal meetings/conference calls/catering as required
• Serve as liaison for office facilities and maintenance issues (ordering supplies, broken printer, etc.)

• Financial services, insurance, or real estate industry experience preferred
• Proficient in Microsoft Applications Suite
• One plus years experience in an administrative role

All information will be kept confidential.