Executive Administrator

Executive Administrator – AI & Innovation Labs

ADP is hiring an Executive Administrator for our AI and Innovation Labs team within the Global Product & Technology (GPT) division in our Roseland, NJ Corporate Headquarters.

• Deliver high-level executive support to the Chief AI Officer and leadership team, including driving seamless coordination of meetings, managing complex travel arrangements, interfacing with internal and external stakeholders, processing expenses, and enhancing executive presentations.
• Lead the planning and execution of internal and external events, including meetings, conferences, group travel, and associate engagement initiatives; manage registration processes and maintain accurate attendee tracking.
• Develop, organize, and maintain a centralized repository of internal presentations to enable knowledge sharing and future reuse.
• Proactively manage and respond to correspondence with professionalism and timeliness.
• Independently establish, organize, and maintain critical documentation, ensuring follow-through on action items and deadlines.
• Act as a key operational partner, ensuring the day-to-day administrative infrastructure runs smoothly to enable team focus on strategic priorities and business outcomes.
• Maintain and manage files, records, and databases to ensure accuracy, accessibility, and compliance.
• Administer eTime requests with precision and adherence to company policies.
• Provide real estate support to associates, including seating arrangements and coordination of related logistics, as needed.
• Serve as a trusted resource by providing ongoing administrative and operational support to management and the broader team.

• High school diploma with 4+ years of experience or equivalent education.
• 3+ years of administrative support experience within a fast‑paced, professional environment.
• Proven ability to thrive in a performance‑driven setting while upholding the highest standards of ethics, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office Suite and modern web‑based tools, including SharePoint for content creation, design, and ongoing maintenance.
• Strong problem recognition skills, with the ability to identify procedural issues and elevate appropriately.
• Exceptional verbal and written communication skills, engaging effectively at all organizational levels.
• Demonstrated agility in learning and applying new concepts in evolving situations.
• Ability to manage multiple priorities under pressure while maintaining accuracy and composure.
• Excellent attention to detail with a commitment to quality and excellence.
• Innovative and resourceful thinker with sound judgment and strong decision‑making capabilities.

• Be yourself in a culture that values equity, inclusion, and belonging.
• Belong by joining one of nine Business Resource Groups to connect globally with networks and allies.
• Grow your career in an agile, fast‑paced environment with opportunities to progress.
• Continuously learn through ongoing training, development, and mentorship.
• Be your healthiest with best‑in‑class benefits starting Day 1.
• Balance work and life with resources and flexibility.
• Focus on mental health and well‑being with support for our clients and teammates.
• Join a company committed to giving back and creating a lasting positive impact.
• Get paid to pay it forward with company‑paid time off for volunteering.

Base salary offers for this position may vary based on location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. Benefits include Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short‑ and Long‑Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. Compensation range: USD $20.87 – $55.82 per hour (actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws).

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