Legal Administrative Assistant

Legal Support Team – Litigation & Intellectual Property

Location:
Roseland, NJ

Compensation: $26/Hour W2

We are seeking a detail oriented Legal Assistant / Paralegal to provide comprehensive support to a Legal Counsel team focused on Litigation and Intellectual Property matters. This role will support attorneys through a combination of legal administrative coordination and substantive paralegal responsibilities, including legal research, document preparation, records management, and case support activities.

The ideal candidate is highly organized, comfortable managing large volumes of documentation, and capable of working in a fast paced legal environment while maintaining accuracy and confidentiality.

• Provide day to day support to attorneys within Litigation and Intellectual Property practice areas
• Maintain and update legal data within document and records management systems
• Review, organize, and categorize electronic records and case documentation
• Conduct legal research involving statutes, case law, legal codes, and regulatory sources
• Assist with preparation and drafting of legal documents for attorney review, including briefs, pleadings, contracts, corporate filings, and related materials
• Coordinate document productions and manage follow up communications with internal and external stakeholders
• Field incoming calls and inquiries and route matters appropriately
• Prepare, scan, copy, and distribute legal documents and correspondence
• Support mail processing and document routing workflows
• Assist with fact gathering and case preparation activities
• Support estate planning processes, including inventory and assessment of real and personal property documentation when required

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• Experience working with legal documentation and records management systems
• Ability to handle confidential information with discretion