Document Control Specialist

Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism.

Together we can make a difference in the financial future of our communities.

Apply today!

GENERAL

SUMMARY:

Incumbent is responsible for data entry and for the filing, safekeeping and accurate recordkeeping of loan documentation both on-site and offsite with a third-party vendor. Ensure accurate filing and record keeping in compliance with Cathay Bank's Record Retention Policy.

• Sort, store, and organize documents and records according to alphabetical, numerical, or other systems as directed by management.
• Add/reconcile new incoming documentation to file records or create new records as necessary.
• Maintains tracking log system for Loan Portfolio and records the location of the Legal Files both internally held and held by the offsite custodian, Iron Mountain.
• Ensure legal loan documents are always held in secure fireproof locations.
• Responsible for the preparation of appropriate forms and input of records into shipping boxes and documenting on spreadsheet.
• Maintain organization of files within file cabinets, including compressing and relocating files to provide additional filing space.
• Reviews Legal Document Files to ensure file completeness with Desk Procedures.
• Responsible for retrieving paid legal files/documentation, in response to special requests from supported Loan Servicing departments.
• Creates new labels for acquired loans and maintains record of file location.
• Assist in preparing & auditing paid off files for shipment to offsite facilities, ensuring accuracy and compliance with Desktop Procedures.
• Assists with special projects or assignments for Auditors and Regulators.
• This job requires lifting boxes of loan files weighing up to 50 lbs. approximately 3 or more times per day; use an available dolly or cart when necessary.

• Education:
  
  High school diploma required.
• Experience:
  
  2+ years of experience in an office environment including data entry required.
• Skills/Ability:
  To navigate through the file room; bend, reach, and use small step stools on a regular basis. Be able to lift heavy items (minimum 50 pounds). Use an available dolly or cart when necessary. Attention to detail and good organizational skills. Self-motivated and able to work at a quick pace. PC proficient in MS Office Word, Excel, and Outlook.

$20.00 - $22.00 / hour. Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus.

Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k).

Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy.

Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law.

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