Senior Administrative Assistant

Senior Administrative Assistant (Southern California Edison)

Join the Clean Energy Revolution – become a Senior Administrative Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you’ll provide high‑impact administrative partnership to senior leaders by proactively managing complex schedules, communications, travel, reporting, vendor coordination, expenses, confidential information, and day‑to‑day operational priorities—enabling leaders and teams to stay organized, responsive, and focused on delivering business results.

• Handle confidential and sensitive calls, files, documents, and reports.
• Provide backup support for department Executive Administrative Assistants and peer Senior Administrative Assistants, as needed.

Your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

• Perform a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serve as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arrange travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepare various templated weekly/monthly/quarterly reports for assigned leader and perform basic research as requested.
• Draft documents and presentations on behalf of the leader.
• Interface with suppliers and vendors regarding requests for quotes, purchase orders, and invoicing.
• File and manage expense reports, ensuring timely submission and accurate documentation of expenses incurred; track reimbursement status and resolve any discrepancies or issues.
• Organize and maintain files, records, and databases, ensuring confidentiality of sensitive information; support the assigned leader with various ad‑hoc tasks and projects as needed.
• Ensure the protection of all assets and proper management of private customer data and other highly sensitive information with the highest standards of conduct and integrity.

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.

• Two or more years of experience supporting four or more senior leaders or managers simultaneously.
• Two or more years of experience managing leadership calendars, including coordinating, scheduling, and planning meetings, appointments, and conferences using Microsoft Teams and/or Outlook.
• Two or more years of experience working with Microsoft Office 365 applications (Outlook, Excel, Word, Teams, SharePoint, PowerPoint, Power BI, etc.).
• Two or more years of experience utilizing SAP or similar applications to create and process purchase requests, expense reports, time‑keeping data, miscellaneous invoices, etc.
• Experience performing proactive planning, organizing, and prioritizing multiple assignments, and daily tasks.
• Experience researching, coordinating, and finalizing complex assignments.
• Ability to exercise discretion and good judgement in handling confidential and sensitive telephone calls, files, documents, and reports.
• Ability to interact with Edison Executives and their respective Admin support, as well as all levels of personnel; excellent oral and written communication skills, including accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation.
• Two or more years of experience working well under time constraints with ability to self‑manage priorities while maintaining attention to detail and producing high‑quality work with minimal supervision.

• Work mode is hybrid. The employee will report to an SCE facility for a set number of days, with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
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