Project Manager​/Coordinator

About the job Project Manager/ Coordinator

Our boutique healthcare communications agency is seeking a Program Coordinator or Program Manager to join its Client Services team in Chicago.

This role involves coordinating multiple client initiatives, supporting account leads, and working cross-functionally with internal teams, external vendors, and healthcare professionals to ensure seamless execution and outstanding client service.

Key Responsibilities

• Support account leaders in planning and executing client projects in alignment with specifications and timelines
• Oversee and manage day-to-day tasks to keep projects moving forward efficiently
• Prepare and manage budgets and timelines; adjust project plans as needed
• Communicate clearly with clients through written updates and verbal check-ins
• Coordinate logistics for meetings and events (onsite and virtual), including speaker recruitment, venue booking, AV setup, travel arrangements, and budget reconciliation
• Engage healthcare professionals and vendors to fulfill program needs
• Support new business development by contributing to proposals and market research
• Build and maintain strong working relationships with clients to support long-term partnerships

Qualifications & Skills

• Experience in promotional medical communications is a plus, but not required
• Strong communication skills (written and verbal)
• Detail-oriented with excellent organizational and problem-solving skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Meeting planning experience is a plus
• Ability to travel occasionally

Why Join Us

This role offers a chance to grow with a collaborative and financially stable company that values partnership, respect, and quality. You'll be part of a team that's passionate about delivering meaningful work that makes a difference in patients' lives.