Summer School Registration Clerk

Login to Apply Summer School Registration Clerk

JOB STATUS: UNTIL FILLED POSTING DATE: 02/18/2026 POSTING NUMBER:

POSITION TITLE:

Summer School Registration Clerk

JOB DESCRIPTION:

Primary

Purpose:

To assist in maintaining a thorough record system of students and their achievement.

RESPONSIBILITIES:

Major Responsibilities and Duties

The registrar clerk will assist in the following duties:

* Maintain accurate and up-to-date files which have to do with grade reporting, official transcripts, transcript evaluation, and other necessary pupil information.

* Computerized enrollment of students:

* Establish zone location and appropriateness of student's previous school records for school district enrollment.

* Prepare and maintain guardianship papers for students not residing with parents in the school district. Change address, telephone number and parent information when needed.

* Post completion of Driver's Education Courses on transcripts and file forms in student folders. Provide duplicate notarized driver's education forms to current and prior students and parents as individually requested.

* Diploma list:

* Verify correct name spelling with each senior.

* Type and send official diploma list to company preparing diplomas.

* Check diplomas for accuracy upon arrival.

* Disperse diplomas to students who do not graduate as appropriate requirements are completed.

* Senior caps and gowns:

* Help those students who do not order when company is at school taking orders.

* Check student's progress toward graduation requirements.

* Withdraw students (on paper and in the computer). Send transcript, test, and health records on request of entering school.

* Work up information on class rank after sixth and seventh semesters.

* Send transcripts for students and former students as requested for college entrance or job application.

* Make and prepare all incoming freshmen (including Lamar Guidance Center) new student folders.

* Prepare enrollment verification forms for the Department of Public Safety.

* Work closely with the counselors, keeping them informed about students' records and situations.

* Other duties as assigned by the supervisor or designee.

EXPERIENCE:

QUALIFICATIONS:

Minimum

Education/Certification:

* High school diploma or G.E.D.

* 30 credited college hours OR five years of experience as a secretary or similar office experience preferred

Special Knowledge/

Skills:

* Working knowledge of general office procedures and office machines

* Reasonable degree of proficiency in typing, data entry, and word processing

* Ability to greet the public both in person and by telephone

OTHER INFORMATION:

Equipment Used:
Uses Unisys computer, laser printer and copy machine.

Working Conditions:

Mental/Physical Demands/Environmental Factors:
Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking (intermittent), specific visual requirements (using computer), specific hearing requirements (phone conversations).

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

GROUP / GRADE:

Reports To:

Summer School Administrator SALARY: $13.00 per hour DAYS: