Administrative Assistant, Director of Custodial Services

Login to Apply Administrative Assistant, Director of Custodial Services

JOB STATUS: OPEN POSTING DATE: 06/18/2026 CLOSING DATE: 07/02/2026 11:59 PM POSTING NUMBER:

LOCATION:

Maintenance & Operations

POSITION TITLE:

Administrative Assistant, Director of Custodial Services

JOB DESCRIPTION:

Primary

Purpose:

To facilitate the efficient operation of the Custodial department, maintain accurate payroll and personnel records, and provide clerical services for the custodial staff.

RESPONSIBILITIES:

Major Responsibilities and Duties

* Accurately record, report and submit employee payroll related information for a staff of approximately 450 employees.

* Maintain accurate records of employee sick leave, vacation, state personal leave, and non-work days as they are accumulated and used.

* Accurately report accidents and workers' compensation claims within the established time frames. Continue to facilitate progress on employees with the District's Risk Management Department.

* Verify all employee absences on a biweekly basis via employee management system.

* Create and maintain departmental files on all maintenance employees.

* Effectively coordinate with the Human Resources department by accurately preparing and submitting information involving custodial employees' assignments, locations and salaries that might affect benefits, on a timely basis.

* Assist with information to prepare annual proposed staff positions and assist with information for the annual department budget with additional custodial personnel and overtime.

* Oversee time-off schedules for departmental employees.

* Acquire, distribute and store department supplies.

* Reconcile monthly P-card statement.

* Maintain overtime request to ensure compliance and provide accurate processing.

* Assist with receptionist duties for the department, and accurately answer and direct telephone calls when needed.

* Ensure that resigning employees submit complete letters of resignation and prepare exit reports for Human Resources and Payroll.

* Prepare and distribute custodial memos when needed.

* Coordinate yearly departmental orientation and luncheons.

* Assist in processing the department's incoming and outgoing mail as needed.

* Correct unsafe conditions that may exist in the work area that could cause an accident. Any conditions that are not correctable by you are to be reported to the supervisor immediately.

* Know and practice the proper safety procedures in operating machinery and equipment as required for the job.

* Know and practice safety techniques in lifting, climbing, and performing other job duties.

* Assist the director and departmental supervisors by conducting employee orientation and in-service presentations to large groups of employees.

* Attend workshops and/or seminars for professional development.

* Other duties as assigned by the supervisor or designee.

* Attendance at work is an essential function.

* Maintain confidentiality.

EXPERIENCE:

QUALIFICATIONS:

Minimum

Education/Certification:

* High school diploma or G.E.D.

* 18 credited college hours or three years of experience as an administrative assistant or similar office experience preferred

* Valid Texas driver's license

* Eligible for coverage under the District's vehicle insurance program

Special Knowledge/

Skills:

* Proficiency in typing, word processing, spreadsheets, power point, and other computer functions

* Working knowledge of general office procedures and the operation of common office equipment

* Effective interpersonal skills

* M&O experience

* Bilingual/Spanish required

OTHER INFORMATION:

Equipment Used:

Computer, printer, scanner, calculator, telephone (multi-line and cell phone), mobile radio, pager, copier, fax machine, and other office equipment.

Working Conditions

Mental/Physical Demands/Environmental Factors:

Moderate lifting and carrying (15 to 44 pounds), pushing, reaching above shoulders, use of fingers, walking, standing, kneeling, repeated bending, operation of motor vehicle, ability to distinguish basic colors, specific visual requirements (using computer), specific hearing requirements (oral and phone conversations, mobile radio).

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE:
Wage/Hour Status:
Hourly;

Reports To:

Director of Custodial Services;
Date Revised:
March 2025 SALARY:
Pay Grade: 06C DAYS: 230