Payroll Administrator; Roseville, CA

The Payroll Administrator is responsible for processing and auditing in-house payroll operations across multiple entities while ensuring compliance with federal, state, local, union, prevailing wage, and certified payroll requirements. This position supports weekly and bi-weekly payroll processing, multi-state payroll administration, certified payroll reporting, payroll tax compliance, labor compliance reporting, and payroll reconciliations.

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands.

• Process weekly and bi-weekly payroll for hourly, salaried, union, and prevailing wage employees across multiple entities.
• Review payroll transactions for accuracy including wages, overtime, deductions, benefits, garnishments, direct deposits, bonuses, and commissions.
• Verify timecards, labor allocations, cost centers, job costing, and wage classifications.
• Ensure compliance with federal, state, and local wage and hour regulations.
• Maintain payroll records and employee payroll files with a high degree of confidentiality.
• Serve as a primary contact for employee payroll questions and issue resolution.

• Prepare, review, and submit certified payroll reports for public works and prevailing wage projects.
• Maintain compliance with Davis‑Bacon Act requirements, state prevailing wage laws, labor codes, and project‑specific requirements.
• Prepare and submit DAS 140, DAS 142, and other labor compliance documentation.
• Review employee classifications, wage determinations, fringe benefit calculations, and apprentice requirements.
• Monitor prevailing wage updates and ensure payroll systems are maintained accordingly.
• Coordinate certified payroll reporting through LCPtracker, DIR, eComply, and customer reporting platforms.

• Serve as the first point of contact for employees with payroll‑related questions.
• Resolve payroll discrepancies and issues.
• Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes.
• Handle confidential employee payroll information.
• Address payroll‑related inquiries, resolve discrepancies, and provide timely support to employees and management.
• Assist with onboarding new employees, including setting up direct deposit and tax documentation.

• Process payroll in accordance with collective bargaining agreements.
• Calculate and verify union wages, fringe contributions, dues, assessments, and deductions.
• Prepare and submit union reports and benefit contributions.
• Monitor union wage increases and update payroll systems accordingly.
• Assist with union audits and reporting requests.

• Process payroll for employees working in multiple states and tax jurisdictions.
• Maintain compliance with payroll tax regulations and agency requirements.
• Prepare payroll tax reconciliations and support quarterly and annual tax filings.
• Research tax notices and assist with agency correspondence.
• Support year‑end processing including W‑2 preparation and corrections.

• Reconcile payroll liabilities, benefits, deductions, garnishments, retirement contributions, and tax accounts.
• Generate payroll, labor, compliance, and management reports.
• Maintain audit‑ready payroll records and supporting documentation.
• Support worker’s compensation, OCIP, labor compliance, union, and government audits.
• Prepare monthly labor and payroll reporting for management and project stakeholders.

• Maintain payroll system integrity and employee master data.
• Assist with payroll system implementations, upgrades, and testing.
• Identify process improvement opportunities to enhance payroll accuracy and efficiency.
• Develop and maintain payroll procedures and training documentation.
• Train managers and employees on payroll and timekeeping processes.

• 2–5 years of payroll processing experience, including multi‑state payroll, union payroll, with a focus on certified payroll and prevailing…