Document Controls Manager

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office.

STV is seeking a highly organized and experienced Document Controls Manager to support major capital improvement and public infrastructure programs throughout California. This position will be responsible for establishing, maintaining, and administering comprehensive document control processes, systems, and procedures across a portfolio of complex construction projects. The ideal candidate will possess strong experience with document management platforms, construction project controls processes, public-sector records management requirements, and the coordination of documentation among owners, consultants, contractors, and stakeholders.

The Document Controls Manager will play a key role in ensuring the accuracy, integrity, accessibility, and retention of project documentation while supporting compliance with public records requirements, audit requests, and agency reporting standards.

• Establish and maintain document control systems, file structures, naming conventions, and document workflows across a portfolio of capital construction projects.

• Develop, implement, and enforce document control procedures, standards, and best practices to ensure consistency and compliance across all projects.

• Administer and maintain project submittal logs, Request for Information (RFI) logs, change order logs, action item registers, and related project tracking systems.

• Control drawing, specification, and contract document revisions while maintaining current-set integrity throughout all project phases.

• Manage contract document repositories, version control processes, document distribution lists, access permissions, and revision histories across multiple consultant and stakeholder organizations.

• Support implementation, configuration, and administration of web-based project management and document management platforms utilized by project teams.

• Coordinate document review, approval, distribution, and archiving processes for project stakeholders, consultants, contractors, and client representatives.

• Maintain records retention practices in accordance with Judicial Council policies, public-sector requirements, organizational standards, and applicable public records regulations.

• Monitor document quality, completeness, and compliance with established project controls and document management procedures.

• Prepare and assemble document packages supporting audits, Department of Finance reviews, executive reporting requirements, and public records requests.

• Provide training, guidance, and ongoing support to Judicial Council staff, project teams, consultants, and contractors regarding document control procedures and system usage.

• Generate document control reports, dashboards, and performance metrics to support project management and executive decision-making.

• Support project managers, cost engineers, schedulers, and other project controls personnel by ensuring timely access to accurate project documentation.

• Coordinate document closeout activities, turnover packages, archiving efforts, and long-term records management requirements.

• Identify opportunities to improve document management processes, workflows, reporting capabilities, and system utilization.

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, Information Management, Engineering, or a related field; equivalent relevant experience may be considered in lieu of formal education.

• Minimum of five (5) years of document control experience supporting capital construction, infrastructure, facilities, or public-sector programs.

• Demonstrated experience establishing and administering document management systems and document control procedures on large-scale construction projects.

• Strong knowledge of construction documentation including drawings, specifications, RFIs, submittals, change orders, contracts, meeting records, and project correspondence.

• Experience managing document repositories, user permissions, version control, and document retention requirements.

• Proficiency with document management and project…