Accounting Specialist

Salary: $27.00 – $32.00 per hour, depending on experience

Status: Part-time, 20 hours/week (0.5 FTE) + growth opportunity

Job Location: This position is fully remote.

Benefits: This position is non-exempt and is eligible for paid time off accrual, Earned Sick and Safe Time (ESST), regular employer-paid training, and paid holidays according to the average hours of work per week. Position is not eligible for health, disability, or life insurance benefits.

Reports to: Director of Finance and Accounting

At KOM, accounting isn’t just about numbers; it directly supports individuals and families as they build new lives. We are a purpose-driven nonprofit helping refugees and immigrants gain independence through employment, training, and community support. Our finance team plays a critical role in ensuring funding, compliance, and sustainability of these programs.

We are looking for a seasoned, enthusiastic Accounting Specialist to join our team. This role supports our accounting functions, primarily through Accounts Payable, Payroll, and Accounts Receivable. This position is fully remote.

This is not a routine accounting job.

• Work across AP, AR, payroll, and grant accounting
• Gain exposure to nonprofit and fund accounting
• Understand allocating costs to different grants
• Contribute to process improvements and automation
• Partner with leadership and program teams
• See the direct impact of your work in the community

• Employee Assistance Program (Crisis counseling, financial planning, legal consultation, mental health counseling, wellness resources)
• A culture built upon community-led service, cultural responsiveness, wraparound support, and strong partnerships.

• Process accounts payable invoices and card transactions, ensuring accurate coding, grant allocation, and timely entry into the accounting system
• Prepare and execute bi-weekly check runs to ensure timely vendor payments
• Maintain accurate and up-to-date accounts payable records
• Reconcile the accounts payable sub-ledger to the general ledger
• Manage issuance of annual 1099 forms
• Collaborate with internal departments to resolve invoice and payment discrepancies
• Assist with reviewing payroll allocation and processing
• Review employee timesheets, expense reports for accuracy and coordinate corrections with managers
• Assist with bank deposits and monitor cash and credit card balances
• Assist with invoicing for government, county, and foundation contracts
• Verify and record grant receipts in tracking systems and accounting software
• Apply cash receipts and post payments to accounts receivable
• Review accounts receivable aging reports and follow up on outstanding balances
• Communicate overdue accounts and payment issues to the Director of Finance and Program Directors
• Maintain supporting documentation for financial transactions, reporting, and grant audit requirements
• Assist with annual audit preparation and budget development
• Participate in continuous improvement initiatives, including automation of accounting processes
• Build and maintain positive working relationships across departments
• Contribute to a collaborative and service-oriented finance function
• Perform other accounting, administrative, and finance-related duties as assigned

• Be committed to providing efficient, reliable support to accounting department members, other departments, and external parties.
• Be trustworthy, thorough, and courteous, with excellent time management.
• Problem-solver.
• Basic computer skills with knowledge of bookkeeping software.
• Ability to analyze data accurately and efficiently.
• Strong math and research skills.

• 4-year degree in accounting or finance.
• Preferably 3-5 years’ experience working in Accounts Payable, Accounts Receivable & Payroll.
• It would be ideal for this individual to have worked in Quick Books Online and Paylocity payroll, and preferably in an online credit card system.
• Be able to prioritize tasks and promote a sense of urgency when needed.
• Advanced Excel & Word skills would be preferred but not required.
• Must be able to complete tasks with accuracy,…