Executive Assistant - CEO & Executive Leadership Team

Pediatric Home Service is a friendly and professional leader in home health care with a singular passion for and commitment to taking care of the child. As a leader in home health care, we help kids achieve their best lives at home and in their communities while providing our employees a fun and rewarding place to work. As we continue an exciting phase of growth and organizational evolution, we are investing in our future, expanding our impact, and seeking exceptional talent to help support our mission and drive continued success.

This role offers a unique opportunity to partner closely with the CEO and Executive Leadership Team during a pivotal period of growth, innovation, and transformation.

• Position: Executive Assistant
• Hours: Monday-Friday, generally 8:00 am.
  
  -5:00 pm, primarily in-office in Roseville. Some hybrid flexibility may be available depending on executive schedules, team presence, and business needs. Flexibility outside of standard business hours may occasionally be required to support executive priorities, meetings, or travel

This is more than a traditional administrative support role. The Executive Assistant will work at the center of a growing healthcare organization, helping the CEO and executive leadership team stay focused on the priorities that matter most. You will manage complex schedules, coordinate high-level meetings and events, prepare executives for important conversations, organize information, and help ensure priorities continue moving forward in a dynamic environment.

Success in this role requires excellent judgment, discretion, adaptability, and the confidence to work with leaders across all levels of the organization. Additional responsibilities:

• Provide comprehensive executive-level administrative support to the executive team;
  Proactive thinking, anticipatory project management and preparation essential to support multiple executives within a fast-paced and growing organization
• Provide administrative and logistical support for key executive and leadership off-site and on-site meetings, including strategic planning, national meetings, and other meetings requiring significant coordination across the organization
• Oversee executives' calendars, ensuring efficient scheduling and time management, including meeting management, changes to schedules, document preparation, and logistics coordination
• Exceptional proactive planning and problem-solving skills, including preparing executives for future high-priority events by researching details and compiling information needed
• Manage priorities daily, troubleshooting as needed;
  Provide current agendas and keep leaders informed of time/date/location changes of meetings
• Manage expense reports and budget reconciliations
• Serve as a communication link between executives and staff
• Arrange travel itineraries and manage logistics for teams
• Maintain organized digital filing systems and records, supporting efficient document management, compliance, and information accessibility
• Coordinate logistics for meetings, including preparing agendas, reserving and preparing facilities, catering, etc
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
• Proactively seeks ways to assist the organization generally and act as a champion of the culture within the office environment
• Comfortable as a self-starter, able to fill in gaps, seeks clarification when needed, and able to work to keep projects on task with limited direction
• Promote a positive organizational image through professional communication, exceptional service, and effective collaboration with internal teams and external partners

• Eight (8) years of Executive Assistant or senior-level Administrative Assistant experience, preferably supporting C-suite or senior/executive leaders
• Strong organizational and time-management skills with experience managing complex calendars, competing priorities, travel, meetings, and deadlines
• Excellent written and verbal communication skills with the confidence to interact professionally across all levels of the organization
• Demonstrated critical thinking and sound judgment, with the ability to independently resolve issues, make informed decisions, and appropriately elevate when needed
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Comfortable working in a fast-paced environment where priorities can shift quickly

• Bachelor's degree in Business, Communications, Healthcare Administration, or a related field
• Proven experience partnering with C-suite executives, including CEOs and CFOs, to support strategic priorities, business objectives, and enterprise-wide initiatives
• Experience with in healthcare and/or multi-location organizations, with demonstrated ability to navigate complex operational environments and diverse stakeholder groups
• Track record of supporting executive leadership through organizational growth,…