Temporary HR Assistant

About the City of Roseville:

Roseville is a vibrant suburban community conveniently located just north of Minneapolis and St. Paul with nearly 700 acres of public parks and some of the best shopping, dining and lodging in the Twin Cities.

Roseville has 36,000 residents, but the community doubles in size everyday with visitors and workers venturing into the city. Located on I-35W & State Highway 36, Roseville borders Minneapolis and St. Paul, and is a quick commute to both downtowns.

Roseville is home to the John Rose Minnesota OVAL, the largest outdoor refrigerated sheet of ice in North America;
Rosedale Center, a destination shopping center that attracts 14 million visitors annually; the nation’s first Target store; and 33 city parks, including our signature green space Central Park.

Roseville is located in Ramsey County and is served by Roseville Area Schools and Mounds View Schools. City services include full-time professional police and fire departments, public works, parks and recreation, community development, finance, and administration. Roseville also operates a driver's license and passport center.

The Administration Department provides leadership, coordination, and organizational support for many of the City’s core operations. The department is comprised of 11 employees and is led by Assistant City Manager, Rebecca Olson, who works with the City Manager to implement City Council policies, advance strategic priorities, and oversee key administrative functions.

The Administration Department includes the City Clerk’s office, Human Resources, Organizational Development, Community Relations and Volunteer Services.

Administration is responsible for a wide range of organizational functions including:

• Supporting the City Council and implementing Council policies and priorities,
• Leading human resources, labor relations, employee policies and organizational development initiatives,
• Coordinating communications and providing residents with information about city programs, services and initiatives,
• Assisting Ramsey County with the administration of local, state and federal elections,
• Coordinating citywide volunteer recruitment, placement and recognition,
• Processing business, liquor and other regulatory licenses,
• Supporting strategic planning, performance management, and continuous organizational improvement,
• Providing administrative support for boards, commissions and other city functions,
• Coordinating interdepartmental initiatives and special projects.

The Temporary Human Resources Assistant provides administrative and technical support to the Human Resources Manager during a temporary staffing period. This position will primarily support personnel file management, employment eligibility documentation, onboarding administration, and general HR recordkeeping for a municipal workforce of approximately 250 regular and 200 seasonal employees.

The successful candidate will be highly organized, detail-oriented, dependable, and comfortable working with confidential employee information. The position requires the ability to manage records accurately, follow established procedures, identify missing or incomplete documentation, and maintain confidentiality in all aspects of the work.

This temporary position is not benefits-eligible and will provide administrative support to the Human Resources Department through an anticipated end date of January 29, 2027. The position will work onsite Monday through Friday, up to 40 hours per week between the hours of 8:00 a.m. to 4:30 p.m. Primary responsibilities will include personnel file management, I-9 record organization and compliance support, and the coordination and organization of new employee onboarding documentation.

The duties listed below are intended only as illustrations of the various types of work that may be performed, with or without reasonable accommodation. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Organize, maintain, and update employee personnel files in accordance with established City procedures.
• Review personnel files for completeness, accuracy, and proper organization.
• File and scan employment-related documents into appropriate personnel or electronic records systems.
• Identify missing, outdated, or incomplete documentation and bring discrepancies to the attention of the Human…