Shipping Assistant

Becoming part of the SSAB family means joining a journey. A journey that we believe is essential for the sustainability of this planet. Steel has been one of the most important materials for developing our society and it will continue to be so. In the roofs over our heads, in the bridges connecting our cities and in the cars of tomorrow.

At SSAB we are proud of our history and leadership in high-strength steel. But we are also aware that the production of steel is one of the largest emitters of greenhouse gases in the world. That has to change. That is why we have developed the world’s first fossil-free steel production and have committed to becoming largely fossil-free. As part of SSAB you will be instrumental in realizing this goal and pushing for the green transformation of the whole steel industry.

The Operations & Shipping Administrative Assistant will work cross functionally with multiple departments and serve a key role in supporting daily operations with dispatch, receiving, billing, toll processing, 3rd party material handling, and Special Steels coordination. The role also includes responsibilities for ensuring that various documentation systems are maintained for transportation, inventory, accounting, purchasing, billing, and scheduling.

In addition,this position may be directed to carry out various tasks to meet the needs of internal and external customers of the St. Paul CTL facility insupport functions for the Operations Manager, Finance, and Procurement as needed.

• In conjunction with the Operations Assistant and Shipping Coordinators:
• Communicates with truck carriers and coordinates logistics for all Will Call shipments out of the St. Paul facility.
• Coordinates all shipping/receiving functions of the Special Steels product needs at the St. Paul facility.
• Reviews incoming 3rd party material and ensures corresponding paperwork is accurate for its receipt (BOLs, Mill Certs, etc.).
• Ensures purchase orders agree with corresponding receiving documentation as well as vendor invoices with respect to: quantities, product grade, dimensions and additional customer requirements.
• Assists in the receiving of coil and discrete plate into inventory, including the creation of coil/plate tags.
• Maintains the shipping appointment schedule to ensure a smooth flow of trucks through the facility.
• Verifies truck drivers are made aware of SSAB’s safety policy and instructs them to follow all rules and regulations while inside the facility.
• Investigates discrepancies with either the vendor or appropriate internal department to ensure correct payment and processing within the financial systems.
• Expedites shipments at the request of sales and/or customer.
• Assists and serves as a back-up to office staff in all other receiving, scheduling, and billing of truck and rail shipments.
• Administrative duties for various departments and the Operations Manager as assigned such as:
• Maintains files and scans documents for use in the various operational departments (i.e. – shipping/receiving, production, safety, environmental, etc.).
• Performs Accounts Payable functions by receiving incoming invoices, verifying receipt of corresponding product and processing in the ERP system.
• Receives raw material inventory into the ERP system and coordinates with suppliers if documentation is missing.

2+ years of experience with administrative/clerical positions, preferably in a logistical capacity supporting or coordinating dispatch, shipping, receiving, supply chain, etc.

Strong verbal and written communication skills with attention to detail

High energy and self-motivated

Excellent organizational skills and…