Executive Administrative Assistant
Job in
Roslyn, Nassau County, New York, 11576, USA
Listed on 2026-08-15
Listing for:
PrideStaff
Full Time
position Listed on 2026-08-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Executive Administrative Assistant
Location:
Proximity to Roslyn NY
Company/Industry: Well-established general contractor
Schedule:
Mon-Fri 100% in-office
Salary: $75,000 - $95,000/yr depending on experience, flexibility for the right candidate, benefits offered
Type:
Direct Hire
- Review incoming and outgoing emails for the Director; identify priority items and route/delegate assignments to Estimators, Project Managers, and field personnel.
- Rigorously follow up with project teams to ensure all project deadlines, proposals, and milestones are met on schedule.
- Assist in preparing and organizing proposals, purchase orders, submittals, construction memos, and correspondence.
- Oversee and maintain company-wide permits (DOB, DOT, and local municipal agency permits).
- Maintain neat, structured physical and electronic project filing systems.
- Assist in preparing and managing project billings, requisitions, and administrative financial documentation.
- Maintain the Director's calendar, organize daily priorities, and serve as the main point of contact for internal teams and external client inquiries.
- Minimum 1+ years of experience in construction administration, general contracting, or real estate development is required.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional written and verbal communication skills; comfortable interacting with high-level clients, subcontractors, and municipal officials.
- Outstanding multitasking and problem-solving abilities; thrives under pressure in a fast-paced environment.
Compensation / Pay Rate (Up to): $75,000.00 - $95,000.00
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