Accounts Receivable Specialist

Description

McCalla Raymer Leibert Pierce, LLP is a leading multi-state law firm providing legal services to mortgage lenders, servicers, investors, and financial institutions throughout the United States. Our team is committed to delivering exceptional client service through operational excellence, innovation, and a collaborative work environment.

We are seeking a detail-oriented and dependable Accounting Specialist to join our Accounting Department. This position is responsible for the daily processing and application of incoming funds, preparation of bank deposits, and accurate posting of cash receipts to firm and client accounting systems. The ideal candidate possesses strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.

• Process and apply daily cash receipts, wire transfers, ACH payments, and other incoming funds.
• Prepare, scan, and submit daily check deposits using onsite remote deposit scanners.
• Ensure deposits are accurately applied to the appropriate firm and client bank accounts.
• Reconcile daily deposit activity to bank records and internal accounting systems.
• Research and resolve unapplied, misapplied, or unidentified cash transactions.
• Maintain accurate documentation and audit trails for all cash receipt and deposit activities.
• Review remittance information and ensure proper allocation of payments.
• Assist with daily cash balancing and reconciliation processes.
• Monitor bank activity and notify management of discrepancies or unusual transactions.
• Respond to payment inquiries from attorneys, clients, vendors, and internal departments.
• Support month-end and year-end close activities related to cash receipts and reconciliations.
• Assist with accounting projects, process improvements, and other duties as assigned.
• Ensure compliance with firm policies, procedures, and internal controls.

This position does not have supervisory responsibilities.

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience may be considered.
• One (1) to three (3) years of accounting, accounts receivable, cash application, banking, or related experience preferred.
• Experience working with remote deposit scanners and electronic banking platforms is a plus.
• Law firm, professional services, financial services, or high-volume transaction processing experience preferred.
• Intermediate proficiency in Microsoft Excel and Microsoft Office applications required.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential financial information with discretion.
• Effective written and verbal communication skills.
• Ability to work independently while contributing as part of a team.
• Ability to meet daily processing deadlines in a fast‑paced environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is frequently required to sit, speak, hear, and use a computer workstation. The employee may occasionally stand, walk, reach with hands and arms, and handle physical checks and banking documents.

The employee may occasionally lift and/or move items weighing up to 15 pounds. Specific vision abilities required include close vision and the ability to adjust focus..

This position is fully in-office and is