Administrative Assistant

Summary

We are seeking a proactive and detail‑oriented Administrative Assistant to support the daily operations of our Roswell, GA office. This individual will play a critical role in ensuring the smooth and efficient functioning of the organization by providing direct administrative and operational support.

• Provide administrative support to senior leadership and the team
• Manage calendars, coordinate meetings, and prepare agendas, minutes, and follow-up actions
• Arrange travel, lodging, and expense reports using GSA rate guidelines
• Maintain organized digital and physical filing systems for contracts, regulatory documents, and internal communications
• Support onboarding and scheduling for new hires, contractors, and vendors
• Assist with scheduling and logistics for internal meetings, investor visits, and off‑site events
• Interface with facilities vendors and ensure office supplies and equipment are maintained
• Track project timelines and deadlines; support basic project coordination tasks
• Handle confidential information with discretion
• Support basic bookkeeping and A/P
• Quick Books proficiency

• 4+ years of administrative or executive assistant experience
• Excellent organizational and time‑management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Comfortable learning new systems and digital tools
• Professional, courteous, and adaptable under pressure

• Experience in a startup, research, or healthcare/medical device setting
• Familiarity with travel booking platforms and GSA per diem standards
• Exposure to project management tools (e.g., Asana, Notion, Trello)
• Experience supporting scientific or engineering teams is a plus