Safety Administrative Assistant

Description

The Safety Administrative Assistant provides essential administrative support to the Construction Safety Manager and the broader safety team. This role focuses on maintaining accurate safety documentation, coordinating compliance activities, and ensuring timely communication across field and office personnel. By managing records, reports, and training documentation, the Safety Administrative Assistant helps uphold company safety standards and regulatory requirements.

This hybrid part-time position is primarily administrative, with the flexibility to work in the Roswell office one day per week and occasional coordination with field staff and office personnel.

• Maintain and organize safety files, including training records, certifications, inspection reports, and safety meeting documentation
• Track employee safety certifications such as OSHA training, equipment certifications, and site-specific requirements
• Ensure safety documentation is current and compliant with company and regulatory standards
• Maintain electronic and physical safety records

• Assist with incident reports, near-miss documentation, and accident investigations
• Compile safety data for internal reports and management review
• Track corrective actions from safety audits and inspections
• Assist with various safety, driving, and OSHA logs, along with compliance documentation

• Schedule safety orientations, toolbox talks, and training sessions
• Track attendance and maintain training logs
• Prepare safety training materials and meeting documentation

• Communicate with field supervisors regarding safety documentation requirements
• Coordinate the collection of safety paperwork from job sites
• Assist with distributing safety alerts, policy updates, and compliance notices

• Provide general administrative support to the Safety Manager
• Manage calendars, meetings, and travel if required
• Order safety supplies and PPE when needed
• Assist with onboarding paperwork related to safety requirements

• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative experience, preferably in construction, safety, or industrial environments
• Familiarity with OSHA standards and safety documentation is preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and record-keeping skills
• Bilingual preferred, but not required

• Attention to detail and accuracy
• Strong organizational skills
• Ability to manage confidential information
• Clear communication with field and office staff
• Ability to track deadlines and compliance requirements

• Hybrid part-time position, requiring reporting to the office one day a week (ability to be flexible on the day, depending on the Safety Manager's schedule)
• Regular communication with field personnel, project managers, and safety staff will be required
• Occasional in-office meetings or site visits may be requested depending on company needs