Administrative Assistant

The Receptionist / Administrative Assistant provides administrative and operational support for both the corporate office and property management department. This position serves as the first point of contact for visitors, tenants, agents, and vendors while assisting with daily office operations, leasing support, and general administrative functions.

• Greet and assist visitors, clients, agents, and vendors in a professional manner
• Answer, screen, and direct incoming phone calls and emails
• Manage room calendars, appointments
• Order, maintain, and track office and corporate and property management supplies
• Prepare correspondence, mailings, and stuff envelopes as needed
• Process and run lease applications and assist with leasing documentation
• Communicate with agents, tenants, vendors, and homeowners regarding routine matters
• Maintain organized property and corporate files, both electronic and paper
• Make copies, scan documents, and assist with record retention and file management
• Assist with owner, tenant communications, notices, and follow-up calls
• Support daily property management operations and administrative projects
• Assist with data entry, reporting, and other clerical duties as assigned
• Maintain confidentiality of company and client information

• High school diploma or equivalent required
• Previous receptionist, administrative, real estate or property management experience preferred
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational skills and attention to detail
• Ability to multitask and work in a fast-paced environment
• Professional demeanor and customer service skills

• Ability to sit, stand, and work at a computer for extended periods
• Ability to lift and carry office supplies and files as needed

This position operates in a professional corporate and property management office environment with regular interaction with staff and agents.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.