Business Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Business Manager

Business Administrator B

University Life Space and Events is a centralized resource for planning student (undergraduate, graduate, and professional), departmental, and non-Penn-affiliated events within University Life venues and managed spaces. ULSE provides guidance and education on event planning, related policies, compliance, space, and scheduling support, and generally aides students and departments in navigating the Penn ecosystem of space reservations and events. The ULSE team shares a commitment to consistently providing transformational customer service, while cultivating relationships with internal and external community members (users of our spaces/services).

Reporting to the Associate Director for Administration and Finance the Business Manager provides oversight for the financial and administrative operations for University Life Space and Events Management. As the Business Manager, this role is responsible for ensuring the smooth day-to-day operations of the ULSE departmental office. This role oversees the financial and administrative functions, it supports the ULSE staff, manages office resources, and helps maintain an efficient and organized work environment.

Helps with forecasting, preparing and tracking the budget, manages the generation of office supplies, equipment and vendor relationships for ULSE and its functional areas. Assist and process payroll transactions, oversees purchasing activities, coordinate activities across functional areas in the department and ensures compliance with University policies. Supervises the Financial Coordinator and the Administrative Coordinator of the Business Administration team while serving as a liaison to internal and external stakeholders.

The Business Manager role ensures that organizational goals are met through effective planning, financial management, ensuring efficient resource management, supporting HR functions (such as recruitment, hiring, and onboarding). professional development training, and strategic alignment with departmental and institutional goals in mind along with team leadership. Under the guidance of the Associate Director for Business Administration the Business Manager identifies opportunities to increase revenue and reduce costs, consistently monitors the budget and prepares financial reports as needed while building and maintain relationships with clients, vendors, and stakeholders (internal and external).

Additionally, this role ensures accuracy and compliance of a variety of administrative tasks and financial activities while providing critical support to Sr. Leadership for strategic decision-making. The Business Manager for ULSE will partner closely with the Associate…