Registrar, Administrative​/Clerical, Education Administration

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

The Registrar is responsible for the overall leadership, supervision, and administration of Admissions and Records within Student Affairs. This position oversees departmental operations, manages departmental budgets, ensures compliance with state, federal, and institutional reporting requirements related to Student Affairs, and provides functional administration and oversight of information systems, including Banner, utilized within assigned areas. This position reports to the Assistant Vice President of Student Affairs.

• Oversees all aspects of Admissions and Records operations, including supervisory support for personnel management functions such as interviewing, hiring, training, planning and assigning work, conducting performance evaluations, recognizing and disciplining employees, addressing complaints, and resolving personnel‑related issues.
• Conducts performance evaluations for the Admissions and Records Operations Managers and Student Services Software Coordinator.
• Collaborates with the Director of Financial Aid to ensure compliance with federal regulatory requirements related to Title IV, including the coordination and completion of Gainful Employment Reporting and Disclosures, National Student Clearinghouse reporting, National Student Loan Data System (NSLDS) reporting, and Clery Act reporting requirements.
• Serves as the campus Federal Compliance Officer, overseeing institutional Title IV reporting requirements and Consumer Information compliance.
• Serves as the institutional Custodian of Records, managing the acknowledgment and response process for student information requests and Inspection of Public Records Act (IPRA) requests; maintains documentation of records and ensures institutional compliance with FERPA regulations.
• Responds to institutional, state, and federal reporting requirements related to student and course records, including both internal and external data requests.
• Supports the Institutional Research Office with the validation and accuracy review of data required for institutional reporting submissions, including Integrated Postsecondary Education Data System (IPEDS) and Higher Education Department (HED) reporting requirements.
• Responds to additional institutional reporting requests as assigned by the President, Vice President for Academic and Student Affairs, and/or Assistant Vice President of Student Affairs.
• Ensures the review, approval, submission, and implementation of all authorized administrative changes and updates to the College Catalog and online class pre‑schedules.
• Serves as a data custodian for the Roswell Campus Banner Student Module; participates in scheduled ENMU System Information Exchange Council meetings hosted by ENMU‑Portales.
• Oversees and/or performs the implementation and maintenance of additional system functionality, including Banner Workflow, BDM Imaging, Argos, BCM, Coursedog Catalog, and Element
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• Serves as an advisory member of Selective Entry Committees for institutional health programs, including Nursing, Occupational Therapy Assistant (OTA), Respiratory Therapy, and Paramedic programs.
• Serves as Chair of the Academic Standards Committee.
• Serves as a voting member of the Curriculum & Instructional Council; attends meetings, provides recommendations in support of Student Services and Admissions and Records initiatives, advances institutional goals, and ensures timely updates to Banner, Degree Works, and the Academic Catalog.
• Serves as a member of the Catalog Committee to support the timely review, revision, and annual publication of the Academic Catalog.
• Serves as a voting member of the Fees Committee and ensures timely updates in the catalog.
• Ensures regulatory compliance with Veterans Administration requirements related to documentation, certification, and processing of student records for VA eligibility.
• Serves as the campus Principal Designated School Official (PDSO),…