Executive Assistant Supply Chain

YOUR OPPORTUNITY

In this role, you will partner closely with the 2 Regional Executives. You will be managing high-impact communications, coordinate with internal, external, and global stakeholders, and ensure priorities move forward efficiently. This is a high-visibility role for someone who thrives in a fast-paced environment and brings discretion, agility, and strong execution skills.

What You’ll Be Doing

• Manage calendar and scheduling requirements for 2 regional executives, ensuring optimal time allocation for meetings, reviews, and strategic engagements.
• Coordinate internal and external meetings, including agenda preparation, pre-reads, and follow-ups.
• Serve as the primary point of contact for the European leadership team, ensuring timely, professional, and effective communication.
• Maintain confidentiality and handle sensitive information with discretion
• Support planning and logistics for leadership meetings.
• Plan and coordinate end-to-end travel itineraries for 2 regional executives, including flights, visas, accommodation, and ground transportation whilst ensuring compliance with company travel policies and budget guidelines.
• Draft (voice-dictated) professional emails, communication notes, presentations, and reports as required.
• Act as a key liaison between the leadership team and internal teams, external partners, and global stakeholders, ensuring seamless coordination and communication.
• Track action items from meetings and ensure timely closure.
• Manage expense reports, reimbursements, and purchase orders in line with company processes.
• Coordinate end-to-end logistics for leadership team events, guest visits, and interactions with global visitors, ensuring seamless planning, communication, and on-ground support.
• Oversee expense reporting through Concur with accuracy and efficiency.
• Strong problem-solving capability and attention to detail.

ABOUT YOU

You are highly organized, proactive, and thrive in a fast-paced, dynamic environment. You bring strong judgment, discretion, and the ability to manage multiple priorities with ease. You communicate confidently with senior stakeholders and are comfortable working across teams and geographies. You take ownership, anticipate needs, and enable leaders to focus on what matters most.

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

You are someone who thrives in a dynamic environment — flexible, proactive, and energized by helping others. You love organizing, solving problems, connecting people, and being the backbone of a smooth-running office.

You are detail‑oriented yet warm, structured yet creative, and always ready to jump in where needed.

A real “center of the web” personality. You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges, you’re presented with.

Minimum of HBO working and thinking level, preferably 5 years of experience as an executive assistant.

Excellent written and oral communication skills in English and preferably in Dutch as well.

Expertise in MS Office including Excel and Teams

• A vibrant workplace where no day looks the same
• A warm, people‑oriented culture (family truly matters here)
• The freedom to own your role and shape the office experience
• Plenty of room to grow professionally
• Nice Benefit package.

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3

Fs:
Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in…