Admin Assistant of Safety and Security Job Round Lake area,Illinois USA,Administrative/Clerical

overview

job title: administrative assistant for safety and security

department: operations and safety

reports to: director of operations & safety

flsa designation: non-exempt

pay scale/lane: collective bargaining agreement

work calendar: 260 work calendar

version date: 7/2026

summary

the administrative assistant of safety & security plays a critical role in ensuring the safety of the school environment. This individual will assist in implementing safety protocols, coordinate safety training, and maintain records related to staff and student safety. This position requires a high level of organization, attention to detail, and the ability to work collaboratively across departments.

part ii — minimum knowledge, skills and abilities

a. Education and experience

high school diploma

1 (one) year of experience in an office environment with secretarial experience.

b. Credentials

continuing education in all aspects of administrative procedures and secretarial science.

c. Knowledge, skills and abilities

considerable knowledge of office systems and procedures.

considerable knowledge of proper grammar, punctuation, and spelling.

knowledge of safety and security systems (visitor management, access control, surveillance systems, emergency notification).

knowledge of business communications.

knowledge of department's/unit's policies and procedures.

some knowledge of business math.

ability to understand board policies and district procedures.

interpersonal skills.

ability to maintain and work with confidential information.

ability to schedule and prioritize office workflow.

ability to operate office equipment including personal computers and other electronic equipment.

ability to operate productivity software (e.g., word, excel, google).

ability to take notes.

ability to work with individuals from diverse backgrounds.

part iii — essential functions

the following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

assist in implementing, monitoring, and improving district-wide school safety and security programs, policies, and protocols across all pk–12 schools.

maintain and update safety-related records and documentation, including crisis and safety plans, reunification procedures, emergency contact information, drill records, incident reports, safety audits, and building access logs.

monitor compliance with local, state, and federal safety requirements by maintaining required plans, documentation, drill records, and regional office of education reporting.

coordinate, schedule, monitor, and support required safety drills in collaboration with building administrators, emergency responders, and district leadership, providing training and feedback as needed.

provide administrative and technical support for district safety and security systems, including visitor management, emergency notification, access control, surveillance cameras, threat assessment, and related software platforms.

manage user accounts, permissions, troubleshooting, and staff support requests for district safety and security technology systems.

monitor visitor access procedures, building security processes, and related records to support safe and secure school operations.

develop, maintain, and continuously improve safety-related standard operating procedures (sops) and operational processes using best practices.

assist with inventory management, maintenance, and replacement planning for district safety and security equipment.

create, update, and distribute safety communications, training materials, newsletters, website content, and other informational resources for staff, students, and the community.

provide in-person support and training at school sites for safety systems, emergency procedures, and district safety initiatives.

coordinate purchasing activities, including quotes, purchase orders, requisitions, invoices, blanket purchase orders, budget transfers, and vendor communications.

assist in monitoring departmental budgets, analyzing expenditures, maintaining financial records, supporting budget forecasting, and managing safety-related projects.

track contracts, renewals, timelines, deliverables, invoices, and estimates while serving as a liaison between the district, vendors, and the business office.

manage multiple projects and competing priorities by maintaining project management systems, tracking assignments, and adjusting priorities during critical incidents.

monitor, triage, and resolve staff support requests through effective communication, troubleshooting, research, and collaboration with district departments.

maintain and organize district reunification resources, threat assessment documentation, compliance records, and other safety program materials.

deliver supplies, equipment, and materials to district sites in support of safety and emergency preparedness initiatives.

work independently and…