Payroll Specialist

Pay or shift range: $60,000 USD to $70,000 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job‑related reasons.

JOB DESCRIPTION

Job Summary

The Payroll Specialist works directly with the Senior Payroll Manager in processing payroll. The Specialist collaborates and supports numerous team members during the bi‑weekly payroll processing activities and through regular communications both oral and written. Due to a solid working knowledge of payroll, state, and local tax compliance, the Specialist inspires confidence in the efficient and accurate delivery of payroll compensation to all team members.

Duties and Responsibilities

• Execute end-to-end payroll processing activities, including verification payroll data entry and integrity, wage calculations, deductions, and taxes.
• Reconcile and audit payroll for accuracy.
• Resolve payroll discrepancies.
• Collaborate with Finance, HR and other support teams required to gather and validate pay‑roll data, as related to new hires, terminations, promotions, and compensation changes.
• Manage PTO related pay outs, bonuses, and garnishments.
• Process manual checks, voids, stop payments, and direct deposit reversals, as needed.
• Respond to queries from garnishment and unemployment agencies, as well as employment verifications.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Provide payroll information by answering questions and requests.
• Review and assist with improving processes and procedures.
• Comply with federal, state, and local tax setup by reviewing existing tax profiles; and provide advice regarding additional setup of new tax jurisdictions.
• Contribute to team effort by accomplishing related results as needed.
• Adhere to Cultivate Management Corp policies and procedures.
• Perform other duties as assigned, including duties that may include compensation, benefits, deductions, and ability to reconcile and audit payroll records.

Qualifications

• Prior Payroll experience (Minimum 3–5 years).
• Garnishment experience (Minimum 2–3 years).
• Experience with bi‑weekly payroll/hourly employees.
• Experience with multi‑site operations.
• Experience in a high growth environment.
• Strong analytical skills with the ability to interpret and manipulate data effectively.
• Experience with implementation between multiple payroll service providers and third‑party systems integration(s) a plus but not required.

Knowledge,

Skills and Abilities

• Advanced level skills in the use of the Microsoft Office suite, including Excel (v‑lookups, pivot tables), Word, PowerPoint, and Outlook Email and Calendar.
• Familiarity with HRIS systems, and with UKG Pro, a plus.
• Familiar with state and local taxes.
• Detail oriented and deadline driven.
• Proven ability to work and collaborate with other team members and to maintain a positive attitude.
• Strong communication skills with the ability to interact effectively with internal stakeholders and external partners.
• High level of integrity and dependability and the ability to manage multiple projects and competing priorities.
• Excellent organization and mathematical skills.
• Willingness to learn and grow as a team member.

Specifications are not intended to reflect all duties performed within the job.

Working conditions

Physical Conditions:

• Ability to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbs.
• Endurance to move from a seated position to a standing position to accomplish required tasks.
• Requires eye‑hand coordination and manual dexterity enough to operate office equipment, etc.
• Ability to communicate effectively, both visually and audibly through a variety of communication platforms and utilizing multiple electronic devices.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.