Accounting Specialist (AP​/AR

Our client, a well-established company, is seeking a detail-oriented Accounting Specialist (AP/AR) to join their finance team. This role will be responsible for managing high-volume accounts payable and accounts receivable transactions, ensuring vendor and customer accuracy, and supporting the overall efficiency of the finance function. It’s an excellent opportunity for an experienced accounting professional to join a fast-growing company.

• Location:
  
  Austin, TX – fully onsite
• Pay Rate: $25–$30/hr, depending on experience

• Verify and perform initial review on vendors’ legitimacy, including contracts, agreements, invoices, W-9s, and other supporting documents.
• Own and maintain vendor and customer profiles within the accounting system and payment platforms.
• Perform daily AP and AR duties by receiving, processing, verifying, and reconciling invoices and customer transactions (high volume — up to 80 items/day).
• Accurately assign bills and customer payments to correct GL accounts and cost centers by evaluating invoices, expense reports, and payment documentation.
• Ensure timely and accurate vendor payments via check, ACH, or wire transfer, and support customer collections as needed.
• Assist with month-end close procedures, including AP/AR accruals, account reconciliations, and reporting.
• Track, prepare, and issue 1099s and support annual 1099 reporting requirements.
• Assist with annual financial audits and ad-hoc regulatory audits, ensuring accurate and complete documentation.
• Collaborate with department heads to resolve discrepancies, support expense coding, and address billing or payment questions.
• Identify opportunities to continually improve accounting processes, strengthen internal controls, and support automation initiatives.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable, accounts receivable, or business accounting experience, preferably in a healthcare or medical practice setting.
• High-volume AP/AR processing experience required.
• Strong proficiency in Excel (formulas, functions, and data analysis).
• Experience with accounting and AP/AR software such as Sage Intacct, SAP, Concur, or similar systems strongly preferred.
• Strong analytical and data-gathering skills with extreme attention to detail.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
• Professional communication skills and customer-service mindset when working with vendors, customers, and internal stakeholders.