Operations & Payroll Specialist

Reports ToChief Financial Officer Job Overview The Operations & Payroll Specialist is responsible for performing a variety of accounting, operational, and administrative functions that support the daily activities of the bank. This position processes payroll, manages employee medical billings, assists with fraud monitoring, coordinates legal processing for levies and garnishments, provides backup support for daily cash settlement and processing accounts payable and is responsible for reconciliations.

The position requires strong attention to detail, confidentiality, accuracy, and the ability to work effectively across multiple departments while ensuring compliance with bank policies and regulatory requirements.

Responsibilities and Duties Payroll & Benefits Support:

Process time & attendance for bi-weekly and semi-monthly payroll in conjunction with third party provider (Paycom)
Administer employee health and wellness benefits working as a liaison between employees and insurance carriers during open enrollment and during the year as needed

Process monthly billings from providers; review billings for accuracy and approve for payment in a timely manner; resolve discrepancies with carriers and payroll

Assist with 401(k), EEO, AAP, and IRS reporting

Reconcile payroll accounts and assist with payroll and workers compensation audits

Support HR Director with various projects and human resources initiatives

Accounting Support:

Perform daily, monthly and quarterly reconciliations as assigned

Assist with month-end operational tasks as needed

Back-up for Accounts Payable when Accounting Specialist is out of the office

Back-up for daily cash account reconciliations and daily cash settlement when Accounting Specialist is out of the office

Assist with special projects, operational initiatives, and process improvements

Support Senior Accountant and CFO with miscellaneous administrative tasks as needed

Operations:

Review and monitor fraud alerts generated through bank systems

Receive and process levies, garnishments, subpoenas, and other legal orders

Check Reg CC Holds daily to ensure accuracy

Assist with quarterly internal audit requests

Assist with review of Treasury Management Client setups

Assist with the setup, maintenance, modification, and documentation of Treasury Management services, including ACH origination, wire transfer services, remote deposit capture, positive pay, and online banking, as applicable

Process maintenance requests, service changes, and account updates in accordance with established procedures.

Qualifications High school diploma or equivalent required;
College degree preferred

Experience in payroll processing and/or benefits administration preferred

Must have a high level of interpersonal skills to handle sensitive and confidential situations and information

Skills

Ability to communicate clearly and concisely across all organizational levels

Highly organized, hands-on contributor with acuity in very detailed tasks

Willingness to learn new tasks and approaches for completing projects

Demonstrate exceptional analytical skills and ability to create useful and actionable reports from data Possess a creative outlook with a problem-solving attitude

Excellent time management, organizational, and follow-through skills