Administrative Assistant II

San Marcos, TX

Texas State University

Administrative Assistant II
Posting Number: 2026463

Location:

Round Rock
Department: TXST RR - Student Success
Recruitment Type:
Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,173
Job Category:
Non-Exempt

• High school diploma or equivalency
• Experience in secretarial or administrative work in a professional office environment
• Ability to manage workload effectively with conflicting deadlines and priorities
• Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements
• Ability to develop and maintain accurate and comprehensive records and files
• Ability to coordinate details for small and large events
• Ability to communicate effectively with colleagues, and internal and external stakeholders
• Proficient in Microsoft Office software and Office Suite

• Minimum of two years experience in secretarial or administrative support work
• Bilingual candidates with Spanish proficiency
• Ability to coordinate a variety of work activities and work as part of a team
• Experience creating and editing publications
• Experience in creating ads, videos, and presentations

The Administrative Assistant II provides administrative and general clerical support to the management and staff in Student Success and Academic Services at the Round Rock Campus.

• Provide direct administrative support to the Director for Student Success and Academic Services and serve as front-line reception staff
• Assist students with appointments, queries about services, and make referrals as appropriate
• Maintain multiple calendars
• Work independently to coordinate, gather information, and compile data as needed for special projects
• Utilize multiple software applications such as Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, Teams, Canva, Canvas, and Mailchimp
• Assist with procurement and accounting functions
• Coordinate, prepare, proofread, and track correspondence and reports
• Book travel and prepare expense reports
• Maintain confidential files and records
• Answer multi-line phone system, take detailed messages, and provide excellent customer service
• Maintain a close working relationship with the offices of the Division of Student Success, library, testing center, admissions, financial aid, advising, records and registration, and the office of the Vice President of Round Rock and provide appropriate triage services as needed
• Perform other duties as assigned

Additional Information:
This position is designated as an in‑person role based at the Round Rock campus located in Round Rock, TX. The position serves as an essential on‑site function and requires regular physical presence to effectively support departmental operations and student services.

Job Open Date: 04/15/2026
Job Close Date: 04/24/2026

Texas State University is committed to a policy of non‑discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I‑9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E‑Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I‑9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Texas State University is a public university serving the Texas State University System, located in San Marcos, TX. Texas State is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff. The university offers a supportive academic environment and is an equal opportunity employer.