Payroll Specialist

AI Fire is a leading provider of fire and life safety services in the U.S. offering national account services via its vendor network at Academy Fire and serving local and regional customers through Impact Fire’s employed technicians across 45+ district offices nationwide. AI Fire has completed over 45 acquisitions and will continue to build upon its well-established acquisition and integration model with its new private equity partner.

When you join AI Fire you will receive:

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Opportunity to work alongside some of the best talent in the fire protection industry

The Payroll Specialist will assist in executing the payroll function end to end, ensuring payroll is processed on-time, accurately and in compliance with government regulations. The role is actively & directly involved in all aspects of payroll processes and includes high volume payroll processing.

Position is located in Round Rock, Texas.

• Processes payroll, with a high volume of weekly adjustments, including time imports and prevailing wage calculations and payouts
• Weekly payroll review, and reconciliation
• Prepare pay cycle, monthly and quarterly compensation reports
• Reconcile weekly and semi-monthly payroll tax liabilities, compensation earnings and deductions (401k, HSA, garnishments, etc.)
• Ensure that payroll data for new employees is properly recorded including name, address, rate of pay, and withholding information
• Coordinate with finance and HR on funding and payments to various benefit providers and carriers
• Post summary payroll and withholding data to the appropriate general ledger(s)
• Generate payroll data reports for various audits (worker’s compensation, internal/external audits, and finance/accounting)
• Partner with Benefits Manager or Specialist to reconcile applicable payroll deductions

• Minimum 2 years Payroll processing experience, Payroll certification preferred (FPC, CPP) preferred
• Experience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce, Paylocity, etc.)
• Proven ability to meet tight deadlines and prioritize workload
• Proven proficiency in MS Office applications; strong Excel preferred
• Ability to manage a high-volume workload with control, accuracy, and efficiency
• Excellent attention to detail, sound judgment, and independent decision making
• Professional conduct, excellent written and verbal communication skills required with all areas of the organization.

• Ability to provide helpful, courteous, accessible, responsive, and knowledgeable support to staff, customers, and others at all times.

• Ceridian Dayforce Experience
• Payroll certification (FPD, CPD, etc.)
• Certification in Great Plains
• Experience in service or project industry

Successful completion of a drug test and pre-employment background screening is required.

For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.