Staff Accountant

Position Summary

The Staff Accountant will provide support across a variety of accounting, accounts receivable, collections, and administrative functions. This role requires a highly organized professional who can manage financial transactions, maintain accurate records, support month-end close activities, and contribute to process improvement initiatives.

Salary Range: 75K - 85K ( Based upon experience and education)

Full benefits (Health, dental, vision insurance, PTO and holiday pay)

High potential for growth and advancement.

• Administer the full accounts receivable cycle, including invoicing, payment processing, account maintenance, and collection.
• Coordinate invoice creation and cash application activities while partnering with and providing oversight to the offshore transactional support team.
• Review, verify, and reconcile customer invoices, payments, and account activity to ensure accuracy.
• Maintain and reconcile accounts receivable records and subsidiary ledgers.
• Work closely with Sales Operations to resolve billing discrepancies and process customer account adjustments.
• Communicate with customers regarding outstanding balances through phone and email outreach, escalating unresolved issues as needed.
• Maintain financial records and generate reports using Quick Books Enterprise and other accounting systems.
• Analyze invoices and expense documentation to accurately code transactions and prepare journal entries.
• Establish and maintain electronic payment information for customer accounts.
• Ensure invoices, payment confirmations, and supporting documentation are properly organized and retained.
• Maintain accurate electronic filing systems and financial records.
• Perform daily bank reconciliations and assist with cash management reporting.
• Prepare and post daily and monthly journal entries to the general ledger.
• Support monthly, quarterly, and annual financial close processes.
• Participate in special projects, including automation initiatives, system enhancements, data imports, and AI-driven process improvements.

• Minimum of three (3) years of accounting experience or an equivalent combination of education and practical experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel.
• Excellent verbal and written communication skills with the ability to interact professionally with customers and internal stakeholders.
• Ability to manage multiple priorities, meet deadlines, and work effectively with minimal supervision.
• Strong analytical and problem‑solving abilities with a proactive approach to identifying solutions.

• Experience with Quick Books Enterprise or similar accounting software platforms.
• Payroll administration experience.
• Cash management or treasury‑related experience.
• Prior experience within the recycling, transportation, waste management, logistics, or related industries.
• Experience working in a paperless or highly automated accounting environment.
• Demonstrated ability to identify process improvements and implement operational efficiencies.
• Proven commitment to accountability, continuous improvement, and organizational excellence.