Receiving Associate

What You'll Do

The Receiving Associate is responsible for managing the intake of all consignment items—whether through shipped packages or in-person drop-offs—at Goldin HQ. This individual will report to the Receiving Manager and work closely with the Inventory team, Auction Management, and Sales teams to ensure all consignments are processed efficiently, prioritized appropriately, and flagged for any necessary authentication. Incoming shipments may also include returned items or items from third‑party graders and authenticators.

The role is critical for ensuring the accuracy and quality of items consigned to Goldin’s auctions and requires a detail‑oriented, organized individual capable of handling high‑value consignments.

• Consignment Intake & Documentation:
  • Check in packages using established protocols, ensuring accuracy in assigning Opportunity IDs for tracking purposes.
  • Review consignment documentation and flag any "exceptions" where consignments are missing essential information or are not attached to an Opportunity .
  • Sort consignments based on value and urgency, ensuring that high‑value or "elite" consignments are processed with priority over standard weekly items.
  • Identify consignments arriving from the PSA Vault and properly assign items to existing Opportunity IDs.
• Authentication & Third‑Party Coordination:
  • Check incoming consignments for any required authentication and prioritize these items for evaluation ahead of the auction launch.
  • Manage shipments from third‑party graders or authenticators (e.g., PSA, Beckett, JSA) and ensure these items are integrated back into the auction workflow promptly.
  • Handle the intake of returned items, ensuring they are processed accurately and communicated to the relevant teams for next steps.
  • Collaborate with the Authentication team to ensure high‑value or flagged items are moved quickly through the verification process.
• Collaboration with Inventory & Receiving Teams:
  • Work closely with the Receiving Manager and Inventory team to ensure accurate logging of all incoming items and their proper distribution within the auction pipeline.
  • Coordinate with the Receiving Manager to distribute workflow across team members, ensuring high‑efficiency processing of incoming consignments.
  • Communicate directly with the Sales team to organize and prioritize consignments that are dropped off in person, ensuring they are immediately accounted for.
• Quality Control & Reporting:
  • Conduct initial quality checks on consignments upon receipt, identifying any potential damages, missing components, or other discrepancies.
  • Communicate directly with the Consignor Support team regarding any flagged issues or missing documentation for rapid resolution.
  • Track and report on the status of received consignments, including those from third‑party graders or authenticators, ensuring all intake records are up to date and accessible to relevant departments.
• Organization & Logistics Management:
  • Maintain organized records of all incoming consignments, including items from third‑party graders or authenticators and returns, ensuring clear status updates throughout the auction process.
  • Help streamline receiving processes, identifying opportunities for process improvements to ensure a faster, more accurate intake system.
  • Assist with inventory organization, ensuring that all received items are properly logged, stored, and made ready for transfer to photography, cataloging, or authentication teams as needed.

• Previous experience in receiving, inventory management, or logistics, ideally in a fast‑paced, high‑value environment.
• Experience managing shipments from third‑party graders or authenticators is a plus.
• Excellent organizational skills and attention to detail, particularly in handling consignments of significant monetary value.
• Ability to work collaboratively with cross‑functional teams, including Sales, Inventory, and Authentication.
• Strong problem‑solving abilities, particularly when handling exceptions or discrepancies in consignment documentation.
• Familiarity with consignment management software and Microsoft Office suite.
• Ability to prioritize multiple tasks and manage…