Account Clerk III - Payroll

Russellville Independent Schools (KY) Central Office
- Russellville, Kentucky Open in Google Maps

Russellville Independent Schools (KY) Central Office
- Russellville, Kentucky Open in Google Maps

Starting Date: To Be Determined

Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements or District payroll; assign, review and lead the work of other account clerks as assigned.

• Perform complex and advanced-level clerical accounting duties in support of district programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports, and special projects.
• Process payroll and related records for an assigned major payroll; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances, usage, and payoffs; distribute related lists and notices as needed.
• Assign, review, and lead the work of other account clerks as assigned; answer and provide assistance with more technical questions and procedures.
• Respond to questions or complaints from vendors, District administrators, or employees regarding issues related to pay, benefits, payments, balances, charges, inventories, and other information.
• Provide work direction, guidance, and training to other accounting clerical personnel as assigned.
• Produce a variety of periodic and annual financial statements, reports, reimbursements, and claims; maintain journals and ledgers, charging proper accounts.
• Receive, sort, and distribute paychecks and warrants according to established procedures and guidelines; prepare and issue warrants as needed.
• Prepare and maintain a variety of files, records, documents, and lists relating to certificated and classified payroll or other assigned area; prepare special reports as assigned.
• Communicate with State and County Office personnel, benefits carriers, financial institutions, and others concerning payments and financial reporting issues.
• Calculate and prepare annual salary and benefit projections for current-year cost projections; provide salary and benefit data in the budget development process.
• Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Process the payroll-related sections of various employment verification forms; verify employment by phone in accordance with related laws and District policies and procedures.
• Perform related duties as assigned.

Knowledge of:

• Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
• Preparation, maintenance, verification, and processing of payroll records.
• Estimating, projecting, and extending financial and statistical data.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules, and regulations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Tax withholding, voluntary deductions, garnishments, and fringe benefits.

Ability to:

• Perform complex and advanced level accounting duties in the maintenance of assigned accounts.
• Prepare, verify, process, and control an assigned major payroll.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance, and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply, and explain rules, regulations, policies, and procedures related to school district payrolls, utility payments and food service accounting.
• Operate office…