Maintenance Controller
Job in
Rustenburg, 0349, South Africa
Listed on 2026-08-04
Listing for:
Tsebo Solutions Group
Full Time
position Listed on 2026-08-04
Job specializations:
-
Business
Office Administrator/ Coordinator, Business Administration -
Supply Chain/Logistics
Office Administrator/ Coordinator, Business Administration, Procurement / Purchasing
Job Description & How to Apply Below
- Support cost management activities to ensure expenditure remains within approved OPEX and CAPEX budgets.
- Liaise with stakeholders to monitor expenditure and financial performance.
- Review and report on monthly budget variance reports.
- Ensure compliance with Tsebo financial policies, procedures and expenditure authorization requirements.
- Support expenditure monitoring and budget tracking throughout the financial year.
- Support cost management activities to ensure expenditure remains within approved OPEX and CAPEX budgets.
- Liaise with stakeholders to monitor expenditure and financial performance.
- Review and report on monthly budget variance reports.
- Ensure compliance with Tsebo financial policies, procedures and expenditure authorization requirements.
- Support expenditure monitoring and budget tracking throughout the financial year.
- Coordination Identify and understand material and service requirements.
- Develop specifications for materials and services to be procured.
- Obtain multiple supplier quotations and prepare recommendations.
- Process purchase orders through approved supplier systems.
- Ensure all procurement activities comply with Tsebo procurement policies and procedures.
- Communicate applicable terms and conditions to suppliers.
- Coordinate delivery and installation activities with suppliers and internal stakeholders.
- Receive, inspect and sign off deliveries.
- Coordinate transportation of delivered items to their final destination.
- Manage follow-up activities relating to delivery discrepancies and quality issues.
- Facilitate user handover and basic instruction where required.
- File and maintain all relevant documentation including warranties, manuals and delivery records.
- Obtain final acceptance and sign-off from the client where required.
- Support asset registration processes, asset-tagging requirements and warranty transfers.
- Prepare and submit invoices according to contractual requirements and approved processes.
- Monitor all purchase requests and ensure supporting quotations are attached.
- Ensure supplier invoices and supporting service reports are received timeously.
- Verify satisfactory completion of work before processing invoices.
- Allocate costs accurately to relevant divisions and cost centres.
- Ensure all invoicing deadlines and cut-off dates are met.
- Coordinate subcontractor invoicing compliance.
- Submit required documentation to Head Office Finance within prescribed timelines.
- Maintain accurate procurement and invoicing records and spreadsheets.
- Identify and elevate financial and contractual risks where necessary
- Ensure compliance with service agreements, procurement policies and contractual obligations.
- Support transparent financial management through open-book reporting practices.
- Assist with expenditure management and approval processes.
- Provide information and reports required by the client.
- Contribute to quality, environmental, health and safety compliance requirements.
- Maintain professional relationships with internal and external stakeholders.
- Respond to client queries and requests promptly and effectively.
- Conduct and support customer satisfaction initiatives.
- Resolve escalated issues or direct them to the appropriate stakeholders.
- Contribute to continuous improvement of operational processes and service delivery.
- Support a customer-centric culture aligned with contract objectives.
- Prepare and distribute monthly operational and financial reports within agreed timelines.
- Maintain accurate records and supporting documentation.
- Provide information required for management reporting and decision-making.
- Microsoft Office Suite proficiency.
- INFOR EAM system utilization.
- Procurement administration.
- Supplier and vendor management.
- Contract administration.
- Budget and cost control.
- Financial reporting and reconciliation.
- Invoice management.
- Service Level Agreement management.
- Supply chain coordination.
- Report writing.
- Negotiation skills.
- Problem-solving and analytical thinking.
- Financial and commercial acumen.
- Grade 12 (Essential)
- Bookkeeping, Accounting Certification or equivalent qualification
- Minimum 3 years' experience in a similar procurement, contracts administration or facilities management environment.
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