Administrative Coordinator

Position: Administrative Coordinator 3
As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development.  Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the College of Applied and Natural Sciences. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.

As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.

Join a community that values your growth as much as our students'. Beyond a salary, you'll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.

An ideal candidate should possess the following competencies:

* Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

* Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

* Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Coordinator 3, you will:

* Executive Liaison & Representation:
Act as the primary point of contact between the Dean's office and students, parents, faculty, and external officials; exercise administrative judgment and interprets university policy in the absence of leadership.

* Academic Records Management:
Manage comprehensive undergraduate and graduate student files, including the processing of major changes, grade changes, "I-grade" completions, and probation/suspension notifications.

* Graduation Auditing & Certification:
Audit and certify graduation requirements for approximately 300 seniors annually, ensuring accuracy in registrar submissions, diploma lists, and commencement programs.

* Graduate Program Coordination:
Facilitate graduate admissions, registration, and recruiting while maintaining student records and communicating administrative decisions to unit heads and the Graduate School.

* Administrative Operations:
Manage executive calendars, travel arrangements, and general office tasks; maintain detailed property inventories and annual room usage charts for the college.

* Data Analysis & Reporting:
Research and compile data on enrollment, retention, and course offerings to support special projects and reports for the Board of Regents and other administrators.

* Committee Support:
Coordinate the Undergraduate Program Council and ANS Day Planning Committee by scheduling meetings, recording minutes, and distributing policy decisions.

* Digital & Graphic Design:
Maintain the college website and faculty directories while designing promotional materials such as brochures, banners, and interactive documents.

* Curriculum & Evaluation Oversight:
Manage the annual catalog revision process and oversee the confidential student/teacher evaluation process for over 78 faculty members.

* Personnel Supervision:
Provide indirect supervision to 12 staff members across five academic units and directly supervises five student…