Administrative Coordinator 3

Job Description

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Human Inquiry. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.

As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.

Join a community that values your growth as much as our students'. Beyond a salary, you ll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability:
  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures:
  The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications:

• Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• As an Administrative Coordinator 3, you will:
  • Serve as a clerical assistant to the academic director, to include keeping appointment schedules, answering phones, and emails. Must be able to prepare administrative correspondences such as memos, letters, forms, and documents.
  • Provide clerical assistance to faculty, instructors, and staff within the School of Human Inquiry, including processing travel claims and reimbursements.
  • Manage the administrative offices of the School of Human Inquiry, which includes maintaining the office copier and ensuring that office supplies remain stocked and available.
  • Maintain records of the School of Human Inquiry as required by University Policy.
  • Prepare, complete, and process paperwork to include purchase requisitions, supply requests, and budget reports as needed.
  • Complete degree audits for undergraduate students, submitting necessary paperwork to the dean s office.
  • Maintain oversight of property control and purchasing records; assisting administration in ensuring the department is in possession of and operating according to the current policies and procedures of the University.
  • Manage and monitor student workers and graduate assistants when assigned.
  • Arrange travel and lodging for visitors (guest lecturers, job candidates, etc.), to include preparing and processing all paperwork related to their stay.
  • Assist in logistical arrangements and communications during campus crisis situations.
  • Communicate via phone, email, fax, and in-person meetings with personnel and administrators from other departments on campus. Use a clear writing style free from grammatical, spelling, and typographical errors.
  • Communicate with students and their families via phone and/or email, responding to questions and concerns, and finding resources within the School, College, or wider University to meet their needs.
  • Perform related duties as assigned.

Position-Specific Details:

• Appointment Type:
  This position will be filled as a Probationary Appointment.
• Location:
  
  Louisiana Tech University, Robinson Hall
• Work Schedule:
  
  The typical work schedule for this position is Monday-Friday, 8am to 5pm.
• Hourly Rate: $13.77
• Closing Date:
  August 2, 2026

Benefits:
Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university s sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classifie