Administrative Support Specialist

At Kumon, we don’t just help students achieve academic success—we empower them to reach their full potential. As an Administrative Support Specialist, you’ll provide first-class support to Kumon University by helping to coordinate onsite, off-site, and virtual trainings/meetings. You will be responsible for dealing with inquiries via phone, e-mail, and face-to-face. Supplies information regarding the organization to the public and visitors.

Forms strong rapport with local vendors. Resolves any issues graciously and expeditiously, while protecting the interests of all parties. Works directly with the facility maintenance and management and provides backup support for the front desk.

• Inspiring Mission
  :
  Join a company that’s dedicated to empowering children and creating brighter futures.
• Comprehensive Benefits
  :
  Enjoy outstanding health benefits, a desirable retirement savings plan, and 21 paid holidays annually.
• Professional Growth
  :
  Receive professional development funds each year to support your growth and leadership in the education sector.
• Flexibility
  :
  Work in a role that allows for coming into the office 2x per week and working remotely 3x per week.

• 2-3 years of relevant administrative support experience and/or training
• Proficiency with Microsoft Office programs

• Plan and coordinate 25-30 onsite and offsite trainings annually
• Communicate with trainees and training teams via email, phone, and in person
• Manage training communications, invitations, registrations, attendance, and homework reviews
• Utilize Cornerstone LMS to track progress and grade Math/Reading achievement tests

• Coordinate with hotels, transportation, and other travel vendors for training events

• Serve as point-of-contact for facilities issues and liaise with building management and contractors
• Handle incoming mail, packages, and calls; manage visitor check-ins
• Order and maintain office supplies and kitchen items
• Oversee Office Depot account and coordinate with cleaning services

• Perform general administrative tasks to ensure daily office operations
• Support miscellaneous projects as assigned

This role is based in the Rutherford, NJ area and requires working in the office 2x per week.

* Please be aware that all eligible associates must satisfy the specific waiting period before enrollment. The waiting period varies according to the state benefit plan guidelines.

Kumon’s policies and programs ensure that all hiring, compensation and other employment decisions are based on individual merit and not on any bias towards ethnicity, age, color, race, marital status, religion, disability or military status. We base our employment decisions upon the qualifications and abilities of each individual.

Kumon is committed to creating an inclusive and welcoming workplace where diversity, equity, and inclusion (DEI) are valued and celebrated. We believe that all employees should be treated with respect and dignity, regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law. Kumon strives to create a workplace culture that fosters respect, fairness, and inclusivity for all.

We encourage individuals from diverse backgrounds to apply for our job openings and welcome everyone to join our team.

Artificial intelligence may be used to assist during the hiring process, including screening or assessing applicants.