Manager, Asset Management - CCS

** Responsibilities*
* This position is responsible for managing and performing a broad range of asset management tasks. These responsibilities include, but are not limited to, management of equipment lists, qualification status, equipment-related SOPs, contracts, and preventive maintenance records.  Cold Storage maintenance, including LN2 freezer, mechanical freezer, lab refrigerator and controlled rate freezer maintenance, cleaning, decontamination, and materials inventory management is also in scope.

This position interacts with vendors for equipment purchasing, qualification, preventive maintenance, and gas supply. Creates and stores maintenance and QC logs for all equipment at CCS (Rye) and NCBP (remote storage). CCS (Rye) and NCBP (remote storage) equipment are under the purview of this position. Plans and manages the decommissioning and relocation equipment, as needed. Creates requisitions for supply and equipment ordering.

Manages ISENSIX Remote Monitoring System as a Master Administrator for CCS, including installation, maintenance, calibration, and replacement of ISENSIX equipment.

The assets manager supervises the supply chain supervisor in maintaining the materials and supply storage room, reviewing ordering and make recommendations on the budgeting and vendor relations. This position creates change control documents, SOPs, work instructions and manages deviations related to their activities. The assets manager is also responsible for the receipt and distribution related activities, included but not limited to development of shipping validations, creation of shipping documents, selection of shipment materials and the creation of reports for clients.

** Asset Management & Equipment Lifecycle Management*
* + Manage and perform comprehensive asset management activities supporting GMP and GTP laboratory operations, including equipment lifecycle management from acquisition through retirement.

+ Maintain and oversee the Master Equipment List, equipment records, qualification documentation, preventive maintenance schedules, service agreements, calibration records, and asset history documentation.

+ Develop, implement, and maintain asset management processes to ensure equipment reliability, compliance, operational readiness, and inspection preparedness.

+ Coordinate equipment lifecycle activities including installation, qualification, preventive maintenance, corrective maintenance, troubleshooting, relocation, and decommissioning.

+ Evaluate equipment performance, maintenance trends, and operational risks to support continuous improvement and reliability initiatives.

+ Oversee maintenance, cleaning, decontamination, and inventory of:

+ LN2 freezers

+ Mechanical freezers

+ Lab refrigerators

+ Controlled rate freezers

+ Other GMP critical laboratory equipment

+ Create and store maintenance and quality control (QC) logs for all equipment for:

+ CCS

+ NCBP (where applicable)

+ Plan and manage equipment decommissioning and relocation as needed.

+ Generate requisitions and process vendor invoices.

+ Tracks billing and payments

+ Monitors spending and adherence to budget

** Environmental Monitoring System Administration (ISENSIX)*
* + Administer the ISENSIX Remote Monitoring System (Master Administrator level) for NYBC, including:

+ Equipment maintenance.

+ Installation of ISENSIX equipment.

+ Replacement of ISENSIX components.

+ Validation of environmental monitoring of rooms and equipment

+ Provide training and technical support to end users.

+ Annual sensor testing (BLO and CCS)

+ SOP Revision

** Cross-Functional Leadership & Operational Support*
* + Collaborate with:

+ Department heads

+ Technicians

+ Finance

+ Environmental Health and Safety

+ Purchasing

+ Quality and Regulatory Affairs

+ Facilities teams

+ Project Management

+ Provide technical expertise and operational guidance for equipment-related projects, laboratory expansions, relocations, and process improvements.

+ Participate in project planning and implementation activities involving laboratory infrastructure, equipment, and operational readiness.

+ Develop, revise, and review SOPs, work instructions, and controlled documents.

+ Conduct staff training related to equipment operation, procedures, safety requirements, and operational processes.

** Materials Management & Supply Chain Operations*
* + Supervises the Supply Chain Supervisor in creating and maintaining the materials inventory system and performing product shipments and daily maintenance tasks.

+ Oversee inventory control processes to ensure appropriate stock levels, material availability, traceability, and compliant storage practices.

+ Support optimization of laboratory supply workflows to minimize shortages, reduce waste, and improve operational efficiency.

+ Ensure materials management activities align with GMP/GTP requirements and departmental procedures.

** Equipment Qualification, Validation & Compliance*
* + Support development, execution, and maintenance of equipment qualification activities, including Installation…