Research Administrator, COM

The College of Osteopathic Medicine (COM) is looking for a Research Administrator to coordinate and carry out a variety of administrative functions associated with the daily operations of defined research areas at COM, including compliance with internal and external contract policies, collaborating with key administrative offices supporting research at UNE, and streamlining and supporting administrative and financial procedures for faculty and laboratory personnel.

This position provides budgetary and fiscal support for the grant active Principal Investigators (PIs) in the COM. The position also provides support to Associate Dean of Research and Scholarship, the COM Director of Finance & Administration, and COM Dean/VP of Health Affairs in the administration of research‑related operating budgets and dissemination of information to maximize faculty research productivity and COM student engagement in research at all levels, working closely with the Office of Sponsored Programs and Associate Provost for Research.

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one‑of‑a‑kind study‑abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits
  • UNE tuition waiver for employees, spouses, and domestic partners
• In collaboration with the COM Associate Dean of Research and Scholarship, act as a liaison with the Office of Research and Innovation and affiliated teams to enable faculty directed research, enhance engagement of medical students in research to ensure compliance with College, COCA, IRB, IACUC, and granting agency fiscal and compliance policies.
• Support increased research productivity (streamline lab setups, support efforts to increase grant submissions).
• Develop a clear, consistent operating procedure to communicate and advise COM faculty on internal and grant‑related contractual compliance policies and expectations.
• Provide budgetary and financial support to COM PI faculty and professional staff including
  • Provide budget oversight and transaction histories, and assist in the management of grant expenditures for external grants and internal grant/fellowship funds.
  • Track and reconcile grant budget lines.
  • Compile data and evaluate spending patterns throughout the grant cycle.
  • Track grant records that require COM Dean’s approval.
  • Process and track grant‑related approvals to travel and travel expense vouchers.
  • Reconcile grant‑related purchase cards.
  • Coordinate with the ORIC, OSP, COM Director F&A for grant‑related Request for Contracts.
  • Serve as liaison between faculty, staff, and other key University personnel to process special grant‑related requests.
• Work closely with the Grants Accounting and Compliance Manager to monitor post‑award budget processes and advise faculty regarding the drawdown of internal and external accounts.
• Work closely with Research Center Shared Resource Directors and the Office of Research and Innovation to monitor and verify the fiscal aspects of shared resource use.
• Initiate new hire paperwork and assist with onboarding professional, temp, and student employees for research labs; streamline onboarding and off‑boarding procedures for new hired and departing faculty and lab personnel.
• Monitor internal and external funding opportunities to create and maintain a monthly communication to increase the overall number of grants submitted by COM faculty.
• Develop and maintain a database of internal and external grant submissions,…