AP Administrator

Maine Water serves more than 85,000 people, in 21 communities across the state with drinking water and wastewater services. We’re excited to add to our team—this role sits within Maine Water while also partnering closely with our broader Accounting & Finance team across H2O America, our parent company. This position can be based in either Saco, ME or Rockport, ME.

The Accounts Payable (AP) team is part of the Accounting & Finance function and plays a critical role in maintaining compliance and operational excellence for H2O America. This team is responsible for ensuring vendors, suppliers, and service providers are paid accurately and on time. They serve as a business partner to the organization to support and train on the self‑service features such as the AP invoice payment software and company credit card program.

This team regularly troubleshoots issues and works with various stakeholders, including Accounting leadership and ITS, to improve the AP function.

This role is responsible for supporting accounts payable operations for H2O America to ensure financial integrity and regulatory compliance. This role assists with invoice processing, payment runs, and reconciliations, while maintaining robust documentation for reporting and auditing purposes. They assist with month‑end and year‑end close activities, tax filings, and compliance tasks. Success in this role requires attention to detail, familiarity with accounting principles, and strong organizational skills to maintain efficient operations.

Occasional domestic travel may be required for this role.

• Assists with routine reconciliations of vendor statements and resolves routine discrepancies. Escalates as needed. Maintains vendor files (incl. vendor statements, aging reports).
• Supports and assists with payment runs (incl. check, ACH, P‑Card disbursements) while ensuring accuracy and compliance.
• Assists with routine P‑Card expense reconciliations. Executes timely reporting and resolves escalates of discrepancies.
• Supports the onboarding process by issuing P‑Cards and setting up new hire accounts.
• Assists in preparation of 1099 tax forms and ensures that required tax documentation is collected and submitted in regulatory compliance.

• Assists on reconciliations and preparations on AP ledger to the general ledger. Escalates discrepancies.
• Accurately completes documentation related to AP month‑end/year‑end close procedures.
• Assists with preparation of accurate financial reports, statements, and summaries for submission to stakeholders and regulatory bodies.
• Assists with auditing and SOX procedures by maintaining accurate financial documentation and responds to auditor/SOX inquiries.
• Executes routine compliance tasks and ensures adherence to related policies and procedures.
• Required to complete occasional evening and weekend work to meet deadlines or address emergencies as needed.
• Performs other duties or special projects as required or assigned.

• High School Diploma or GED and 2+ years of relevant professional experience.
• Holds relevant certifications required for the team’s need or directed by management.
• Proficiency in GAAP and bookkeeping fundamentals.
• Familiarity with general ledger, journal entries, and account reconciliations.
• Familiarity with audit processes and preparing relevant documentation.
• Familiarity with financial data analysis.
• Familiarity with tax compliance and regulatory reporting requirements.
• Proficiency in Microsoft Office (e.g. Excel).
• Familiarity with ERP/accounting systems (e.g. Quick Books, Oracle).
• Excellent research and analytical skills.
• Strong communication and organization skills.