Facilities Budget Manager

Facilities Budget Manager

Posting Number: S01541JP

Department: Facilities Management Administration

Job Summary: Reporting to the Assistant Vice President of Facilities and Capital Projects, this position leads the department's budgeting, accounting, and financial analysis to ensure accurate planning, effective financial operations, and decision‑ready reporting across facilities operations and capital activity. The role manages the development, monitoring, and forecasting of multiple budget areas – including operations, utilities, construction, and major maintenance – using variance analysis and projections to identify risks, explain drivers, and recommend adjustments.

It oversees key accounting processes (account set‑up, journal entry preparation/review, invoicing, reconciliation, and accounts payable workflow) to ensure transactions are timely, accurate, and aligned with College policies, internal controls, and applicable regulatory requirements. The position prepares routine and ad‑hoc reporting (e.g., balance sheet reconciliations and quarterly analyses) and partners with central finance offices and campus stakeholders to resolve issues, improve processes, and strengthen compliance.

• Budget Development, Forecasting, and Monitoring (Operations, Utilities, Construction, Major Maintenance)
• Accounting Operations & Transaction Oversight (AP, Invoicing, Journal Entries, Account Set‑Up)
• Financial Reporting, Reconciliation, and Close Support
• Variance Analysis & Financial Decision Support

• Various health insurance plans (Medical, Vision, Dental)
• Generous retirement plan – 401(a) and 403(b)
• Life and Disability Insurance
• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
• Paid holidays and special days off
• Paid parental leave (available after one year of service)
• Access to college facilities including gym and pool
• Free fitness and wellness classes
• Additional benefits available

Bachelor's degree or equivalent years of experience required, accounting or related field preferred. MBA, CPA, or CMA a plus. Strong analytical, computer, customer service, interpersonal skills and excellent oral and written communication skills required.

• Ability to follow and reinforce established financial policies, approval authorities, documentation standards, and internal controls
• Demonstrated ability to build, manage, and adjust complex operating budgets and forecasts across multiple cost categories
• Working knowledge of accrual accounting concepts, journal entries (accruals, reallocations, corrections), and general ledger structure
• Strong understanding of end-to-end AP workflows and the ability to improve processes for timeliness, accuracy, and compliance

• 4 years experience in an accounting environment OR 2 years experience with a public accounting firm required
• Ability to analyze budget-to-actual results, identify underlying drivers, and translate findings into clear recommendations and decision support
• Proficient in balance sheet reconciliations and supporting schedules accurately and on deadline; comfortable operating in month/quarter‑end close cycles and responding to audit/support requests
• Advanced Excel skills (e.g., pivot tables, lookups, conditional logic, data validation; comfortable building repeatable templates/models)
• Ability to learn and effectively use ERP/finance systems and reporting tools; ability to extract, validate, and reconcile data across sources
• Adept at communicating financial information clearly to non‑finance audiences, including summarizing key messages
• Strong ability to manage multiple deadlines and competing priorities throughout the year with a high level of accuracy and follow‑through
• Competence to exercise sound judgment with sensitive financial information; consistent attention to ethics, confidentiality, and stewardship of institutional resources
• Ability to work effectively with Facilities/Capital Projects staff, central finance partners, and vendors; responsive, customer‑oriented approach while maintaining standards and controls

Standard administrative hours are 8:30 AM – 5:00 PM. Full‑time position working 40 hours, 52 weeks per year (1.00 FTE). Exempt positions require the time commitment necessary to complete the essential duties of the position.

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity, and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or on the basis of disability or any other legally protected statuses.