Degree Audit Specialist

The Degree Audit Specialist/Scribe is responsible for managing and coding degree requirements within UNE’s degree audit system, Degree Works, ensuring accurate tracking of degree progress for students. Key responsibilities include reviewing and coding academic program requirements, testing and maintaining the degree audit system for accuracy, auditing students’ academic progress for graduation eligibility, responding to degree audit inquiries, advising on degree requirements, and assisting with processing degree exceptions and commencement verification.

The anticpated annual salary for this position is $45,500.

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits
  :
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
    • 50% tuition reduction if less than 1 year of full-time service.
• Assist with reviewing the curriculum and requirements for academic programs are accurate and promptly scribed (coded) in Degree Works.
• Test and maintain the degree audit system reviewing for accuracy to ensure the reliability and integrity of the data.
• Audit the academic progress for students submitting Applications for Graduation by reviewing the students’ intended degrees, majors, minors and specializations to identify and notify advisors and students of potential problems and deviations from requirements.
• Responds to questions about degree audits from faculty advisors and staff, and make corrections to degree audits as necessary.
• Counsel professional advisors and faculty advisors about undergraduate/graduate degree requirements, academic policies and procedures.
• Assist with processing approved degree requirement exceptions for course substitutions and overrides in the degree audit system.
• Assist Assistant Registrar – Degree Audit and Graduation with commencement processes to verify that all degree candidates have met degree requirements.
• Occasional coverage of the front office
• Performs all other duties as assigned.

Bachelor’s degree from a regionally accredited institution plus a minimum of two years of relevant Registrar’s Office experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Knowledge of student information systems and degree audit systems.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Comfortable with the basic principles of simple computer languages or programming
• Strong logical and analytical problem-solving skills; good critical thinking skills; strong attention to detail and ability to coordinate multiple tasks simultaneously in a high-pressure environment. Ability to work independently with minimal supervision, manage multiple tasks simultaneously and maintain productivity despite interruptions.
• Strong interpersonal and communication skills with the ability to work effectively with various individuals and constituencies.
• Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA .
• Experience with report writing software such as Access or COGNOS and the ability to collect, verify, and report data.
• Knowledge of customer service standards and procedures, student records principles, policies, and computerized…