Accounts Payable Specialist

Overview

About Us

With over a century of expertise, Adam’s Group is a fifth-generation family-owned company providing global solutions to the food industry. As a leading supplier of organic and non-GMO bulk and specialty oils, lecithin, and grains, we serve B2B customers in the natural and organic space, including food manufacturers, infant nutrition brands, and industrial processors. We are committed to delivering high-quality, sustainably sourced ingredients that support innovation and clean-label formulations.

About Us

With over a century of expertise, Adam’s Group is a fifth-generation family-owned company providing global solutions to the food industry. As a leading supplier of organic and non-GMO bulk and specialty oils, lecithin, and grains, we serve B2B customers in the natural and organic space, including food manufacturers, infant nutrition brands, and industrial processors. We are committed to delivering high-quality, sustainably sourced ingredients that support innovation and clean-label formulations.

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable process, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role supports strong vendor relationships, maintains accurate financial records, and works closely with internal teams to ensure proper documentation, coding, and approvals. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, transaction-heavy environment.

• Receive, review, and verify vendor invoices for accuracy, completeness, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation, resolving discrepancies as needed.
• Ensure proper coding of invoices to the correct accounts, cost centers, and departments.
• Enter invoices into the accounting system, ensuring accurate payment terms, due dates, and amounts.
• Prepare and process vendor payments via check, ACH, or wire transfer in accordance with approved payment schedules.

• Reconcile vendor statements and accounts payable balances to ensure accuracy.
• Investigate and resolve invoice, payment, or statement discrepancies in a timely manner.
• Communicate professionally with vendors regarding invoice status, payments, and account inquiries.
• Assist with month-end and year-end close activities related to accounts payable.

• Support expense tracking and reporting by ensuring proper documentation, approvals, and policy compliance.
• Ensure all payments adhere to company policies, internal controls, and accounting standards.

• Monitor accounts payable aging to support cash flow planning and avoid late payment penalties.
• Assist with external audits by preparing documentation, schedules, and support materials.
• Maintain organized and up-to-date accounts payable records in accordance with retention and compliance requirements.
• Support continuous improvement initiatives by identifying opportunities to streamline AP processes and improve efficiency.
• Perform other accounting or administrative tasks as assigned.

Required Qualifications:

Education and Experience

• High school diploma required; an associate's degree in accounting, finance, or a related field is preferred.
• 2-4 years of experience in accounts payable, bookkeeping, or a similar financial role.
• Experience with accounting software (e.g., Microsoft Dynamics) is highly beneficial.

• Ability to manage high-volume transactional data accurately and efficiently.
• Strong attention to detail and organizational skills.
• Effective communication skills and ability to work cross-functionally.
• Hands-on, roll-up-your-sleeves mindset with the ability to troubleshoot and resolve issues independently.
• Strong time management skills and ability to meet deadlines.
• High ethical standards and ability to handle confidential financial information.

• Office-based with regular interaction with plant, warehouse, and operations teams.
• Standard working hours with additional time during month-end close or harvest season.
• Occasional site visits to production facilities or warehouses as needed.