Accounts Payable Specialist

Industrial Door Company, a leading provider of automatic doors and commercial entrance solutions, is seeking an experienced, detail-oriented, and reliable Accounts Payable Specialist to support day-to-day financial operations. This role is primarily focused on high-volume accounts payable, with additional responsibility for light administrative and backup phone support as needed. The ideal candidate has strong AP experience, is comfortable working across multiple systems, and brings a customer-service mindset to a front-desk-facing environment.

This is a full-time, on-site role based in Sacramento, CA, Monday–Friday, 8:00 AM – 5:00 PM

• Process and verify high-volume vendor invoices for accuracy and proper approval
• Prepare and process payments via check, ACH, and electronic transfer
• Reconcile invoices against purchase orders and receipts
• Maintain accurate and organized AP records and documentation
• Assist with month-end close activities related to accounts payable
• Communicate with vendors to resolve invoice discrepancies and payment inquiries
• Support internal teams with invoice and payment-related questions
• Assist with sales and use tax processes as applicable
• Provide backup phone coverage and assist with administrative duties as needed
• Handle incoming mail, deliveries, and front-desk responsibilities
• Maintain confidentiality when handling sensitive financial information
• Adapt to changing processes and support additional tasks as business needs require

• 3–5 years of Accounts Payable experience, preferably in a construction or service-based environment
• Experience with high-volume payables
• Strong understanding of GL accounts and AP workflows
• Experience working across multiple systems
  • Sage Intacct (strongly preferred)
  • Service Titan (preferred)
• Ability to manage deadlines and prioritize tasks effectively
• Comfortable with repetitive AP work while balancing occasional administrative tasks
• Strong attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Outlook, Word)

• Friendly, professional, and customer-service oriented
• Strong verbal and written communication skills
• Willingness to pitch in where needed
• Adaptable and open to learning new processes
• Organized, dependable, and solution-oriented
• Comfortable working in a front-desk-facing role

• 100% employer-paid medical for the employee
• Medical, dental, and vision coverage
• 401(k) with a 4% company match
• Pay Rate: $25–$28 per hour (based on experience)