Project Accountant

About Us

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spread across national territories creates innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

The Project Accountant is responsible for accurate billing, cost control, and adherence to accounting standards. This role is vital to maintaining the financial health of each project by working closely with project managers, finance teams, and external partners to ensure timely reporting and compliance with contractual obligations. The ideal candidate will possess strong analytical skills, the ability to manage complex financial data, and a deep understanding of project cost management.

They must be highly organized, detail‑oriented, and proficient in financial software systems to streamline billing, reporting, and reconciliation. The role also includes overseeing project‑related insurance and safeguarding lien rights through timely filing of preliminary notices and related documentation.

• Lead monthly progress billings and reporting, including lien releases, ensuring accuracy and compliance.
• Partner closely with project managers to ensure precise and timely project billing, including invoice preparation and thorough review.
• Prepare and analyze over/under billing summaries, providing key insights and collaborating with management for accurate project financial reporting.
• Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring full accuracy and alignment with project terms.
• Review and approve change order budgets, ensuring financial accuracy and alignment with project scope.
• Oversee project startups by ensuring all required documentation is complete and accurate, including billing setups, contract details, preliminary notice filings, and insurance certificates.
• Maintain organized and accurate billing files, ensuring they are complete and easily accessible for financial reporting and audit purposes.
• Ensure all financial obligations are met and budgets finalized, collaborating with project managers to resolve outstanding issues promptly.
• Maintain up‑to‑date records of sub‑tier and supplier release logs, addressing and resolving disputes with the Accounts Payable team to prevent payment delays.
• Ensure strict adherence to billing schedules, accurate invoice preparation, and timely collections, while managing lien releases for project billings and sub‑tier suppliers.
• Conduct job cost analysis and reallocate job costs as needed to ensure accurate financial reporting and project budgeting.
• Reconcile project accounts, accurately record all financial transactions, and independently correct discrepancies.
• Accurately record all incoming ACH, credit card, and cash deposits into the accounting system and allocate them to the appropriate project.
• Conduct credit checks on new customer accounts and provide risk assessments to inform decision‑making.
• Assist with ACH payment setup and customer onboarding for a smooth integration of new accounts.
• Maintain and update the billing log by tracking all billable items, invoices issued, adjustments, and project milestones.
• Liaise with project managers, operations teams, and finance staff to resolve discrepancies and ensure financial accuracy.
• Identify opportunities to streamline billing and reporting processes to improve efficiency and accuracy.
• Proactively monitor billing activity to ensure accuracy across all assigned accounts, maintain up‑to‑date billing and contact information, and manage collections to ensure timely receipt of payments.
• Manage collections for service project billings by coordinating with the service team to resolve invoice discrepancies and ensure timely payment.

We're growing and need people excited to hone their craft and develop their career. If you're ready to push your skill level, learn something new every day, and be part of tomorrow’s energy source, join the Rex Moore Family.