Program Coordinator

Vanir Program Coordinator

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation;

healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Duties and responsibilities may vary with company requirements and specific project and client requirements. The Program Coordinator (on site) performs such typical duties as:

Essential Duties & Responsibilities:

• Prepares draft and final billings and process accordingly through Deltek Vision Software
• Monthly report QA/QC, developing sub-consultant task orders/contracts, general office management (supplies ordering/coordination), etc.
• Support complex monthly billing/invoicing process
• Reviews and processes all employee weekly timesheets expeditiously using Deltek Vision Software
• Prepares customer invoice history activity reports for review
• Maintains all accounts receivable vendor files, voucher records and other data as required to support and verify payments
• Prepares various spreadsheets and correspondence for review
• Assists with various special projects as assigned.

Minimum Qualifications:

• A.A. Degree + 4 years finance-related experience
• Or, High School Diploma + 6 years finance-related experience
• Strong accounts receivable experience
• Must be proficient in Microsoft Excel
• Experience with Deltek Vision Software preferred

Required Knowledge and Skills:

• Accounts receivable and general accounting practices
• Billing, invoicing, collections, and payment processing
• Accounting and financial software systems
• Microsoft Excel, Word, and Outlook proficiency
• Strong written and verbal communication skills
• Accurate recordkeeping and data management
• High attention to detail and organizational skills

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.