Administration - Payroll Specialist

Overview WHO WE ARE

We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California & Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth.

In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California & Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California & Northern Nevada.

VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

• Bi-weekly payroll calculation and submittalb
• Deduction Reconciliations and Benefit Allocation
• Garnishments, accruals (vacation and sick)
• Payroll Taxes (Federal and State – CA and NV)
• Manual Payroll Checks
• Funding payroll requirements and Positive Pay
• Communicate with supervisors, staff, and administrators regarding payroll items
• Process housing allowances, mileage, travel and other reimbursements
• Prepare and submit Workers Compensation report monthly

• Work with Staff Accountants on Payroll Reclassifications
• Reconciliations of benefit liabilities and payments

• Send Payroll Reports to Program Directors
• Scan and Document retention/Scanning to Server Timely
• Assist with Monitoring Visits
• Work with Program Directors on Timecards, Time Off, Accruals, etc.
• 990 Data Support
• Back up to Accounts Payable Accountant
• Monthly, quarterly, and annual payroll taxes and reporting

• Audit Support as Necessary
• Other Duties as Assigned